The Accounting Office is responsible for all University travel operations.  

TRAVEL PROCESS

The Ball State University Travel Policy should be reviewed by all travel stakeholders prior to planning a particular trip.

Travelers must have an approved, itemized Travel Authorization (TA) prior to booking travel or actually traveling.  The TA is entered by the traveler's delegate in the Banner Travel and Expense Management module and includes the dates and locations of travel as well as all estimated expenses for the trip.  The TA is approved by the traveler and then other approvers.  Once the TA is fully-approved, the traveler, or the traveler's arranger (dependent on departmental policy), can access Egencia to book the traveler's hotel, air, car, or rail.  For detailed information regarding using the Banner Travel and Expense Management module with Egencia, click here.

Once travel has occurred or has been prepaid, the Travel Expense Report (TR) can be completed to reimburse the traveler for any travel-related expenses. so long as the expenses are compliant with University Travel Policy.

TRAVEL CONTACTS

Any travel-related query should be directed to travel@bsu.edu or by calling 765-285-1327.

If you are assigned with the responsibility of completing Travel for those in your department, and you would like training for the Banner Travel and Expense Management module, please contact travel@bsu.edu or call our office at 765-285-1327.

For information regarding the requisitioning of a University vehicle, please visit the Transportation Services website.

For information regarding risk management, please visit the Office of Risk Management website.