Meeting Minutes

 

Ball State University Alumni Association
College of Architecture and Planning
Board Meeting by Conference Call
July 19, 2012

 

Members Present  Catherine Baker, Karen Courtney, J.P. Hall, Heather Graninger, Michelle Harrell, John Marron, M.J. Meneley, Michel Mounayar, Lori Pence, Larry Roan, Rose Scovel, Karl Sonnenberg, Guillermo Vasquez de Velasco, and Kate Webber.

Call to Order
M.J. Meneley called the meeting to order at 12:03 p.m.

Minutes
After a brief review of the April 20, 2012 minutes, Karen Courtney made a motion to accept the minutes, John Marron seconded the motion, and the minutes were approved by voice vote.

Alumni Awards Update
John Marron announced 29 nominations rolled over from past submissions; 13 new submissions; and 11 alumni sent in additional materials to support their nominations.  

The committee made the following nomination recommendations:

Distinguished Alumni Award:   Robert E. Miller, ’88BAR88
Outstanding Alumni Award:  Glenn Harper, MS ’87, Spero Valavanis, BArch '88, and Zachary Benedict, ’04BAR04MAR05
Sappenfield Award:  Chris Marlow

Upon a motion by Karl Sonnenberg and a second by Karen Courtney, the alumni and Sappenfield award recommendations were approved by voice vote.

Marron suggested an ad hoc committee be formed to streamline the awards process.  Courtney volunteered to serve on the committee.  Several suggestions were made for the committee to consider:   

·         Past award recipients could serve as mentors.

·         Past award recipient could submit new nominations and encourage other alumni to submit nominations.

·         Examples of past submissions could be placed online to assist new nominees.

·         A standard format for submissions could be developed so that all discipline submissions can be presented at the same level.

·         Anyone interested in serving on the committee should email M.J. Meneley and Marron.

The dean said Michele Mounayar and the faculty will form a similar subcommittee for the Sappenfield award.             

New Board Member Recommendations
Three positions are open, two architecture and one urban planning.  A discussion followed regarding the recommendations that have been received.  M. J. Meneley will email everyone the list of names discussed and will add any additional recommendations made.  Further discussion and final choices will be made via email.

Questions raised regarding terms included:

1.  Term limitations:  Membership terms are 3 years, January 1 through December 31 of the third year.  After the third year, a board member has the option of serving one more 3-year term.

2.  Former members serving on committees:  Marron said the bylaws indicated former board members could serve on committees.

Symposium Presentations
A save the date notice for Alumni Day will be sent July 20, 2012.  Following this notice a call for symposium presentations will be sent. 

Dean Vasquez de Velasco said the core of the presentation topics will center around leadership but that all areas of learning would be considered.

Lori Pence and Marron will work together to notify the award recipients and will announce them in ReCAP.

Dean’s Update
Due to time constraints, the dean gave a brief college update.  Two areas highlighted included the announcement that the annual report will be online very soon and that the college is preparing for the new academic year.

Next Meeting
The next meeting will be October 26, 2012 and will be at the CAP building.  The time of the meeting will be announced later.

Adjourned
The meeting adjourned at 1:08 p.m.