Meeting Minutes
Ball State University Alumni Association
College of Architecture and Planning
Board Meeting by Conference Call
February 9, 2012
Members Present Catherine Baker, Karen Courtney, Brenda Davis, Craig Farnsworth, Heather Graninger, Michelle Harrell, Greg Jacoby, John Marron, M.J. Meneley, Michel Mounayar, Lori Pence, Rose Scovel, Karl Sonnenberg, Guillermo Vasquez de Velasco, Kate Webber and Dan Woodfin.
Call to Order
M.J. Meneley called the meeting to order at 12:04 p.m.
Minutes
One change was made to the October 28, 2011 minutes. Upon a motion by Greg Jacoby and seconded by Heather Graninger, the word vice-president was changed to president under the election of officers section. The amended minutes were approved by voice vote.
New Board Members
Meneley welcomed new board members Catherine Baker, Craig Farnsworth, Karl Sonnenberg, and Larry Roan.
Memberships
Meneley suggested moving Rose Scovel or John Marron’s membership end date to 2013 so that two planning positions are not open at the same time. Marron made a motion to move his membership end date to 2013, seconded by Karen Courtney and approved by voice vote. Two architecture and one planning board member positions will be open in 2013.
Jacoby made a motion to elect John Marron as vice-president, Heather Graninger seconded the motion, and the motion was approved by voice vote.
Goals for 2012
Three goals discussed are as follows:
1. Increase participation in awards submissions.
2. Increase awareness about the board among alumni to generate future interest in
membership.
3. Increase alumni donations to CAP.
After a brief discussion on streamlining the awards committee process, Courtney recommended having the vice-president chair the awards selection committee which would be a stepping stone for the presidency. This person would be in charge of soliciting committee members. Jacoby and Courtney will assist Marron. Courtney made the motion for Marron to chair the awards selection committee, Craig Farnsworth seconded, and the motion was approved by voice vote.
Past board members and award winners as well as faculty will be asked to help spread the word for award nominations. Call for nominations will be posted in push emails and the Alumnus magazine.
The submission process will be completely electronic using power point presentations.
Meneley stated that the board is not a fundraising group but that board members should donate and spread the word to other alumni.
Review of 2012 Calendar
February 24 Send call for award nominations
March 30 Award nominations due
Apri 1 – May 31 Portfolio submission from award nominees
April 20 Board meeting
June (TBA) Selection committee meeting
July 19 Board meeting – approve selection committees recommendations
August 17 ReCAP published (tentative)
October (TBA) CAP Alumni Symposium/Board Meeting
Dean’s Update
Dean Vasquez de Velasco said this is the third toughest fundraising year. Thirty percent less has been designated to philanthropy. Hoping that as the economy recovers, donations will increase. Fundraising focus has changed from the college level to department level. This has helped in fundraising efforts. Discretional funding at the college level is very much needed as it helps to pay for activities that state funding cannot.
e-CAP has been reformatted by Lori Pence with the assistance of Steve Fulton in the Alumni Association. The newsletter will be emailed to alumni by February 10.
A new virtual environment application will soon be ready for student use.
By summer, the old printing building will temporarily be used as a real-scale building and assembly location. This location will be used until the CAP building is renovated.
Next Meeting
The next meeting will be April 20 and will be conducted electronically at noon.
Adjourned
The meeting adjourned at 12:58 a.m.