Board Members Present: Julie Eastes, DeLisa Flynn, Tracy Hendricks, Kathy Hutson, Melissa Matthews, Carrie Osborn, Kristin Reedy, Cheryl Riwitis, Linda Siktberg, Kathy Thomas, and Sue Taylor
President DeLisa Flynn called the meeting to order at 5:40 p.m. Sue Taylor introduced Tracy Hendricks, Director, Alumni Programs, who will be the new liaison for the Nursing Alumni Society. Also, Carrie Osborn was introduced as well, and will be the new Faculty Representative to the group. Welcome Tracy and Carrie. Flynn called for the approval of the April 3, 2013, minutes; Kathy Hutson made a motion and Melissa Matthews seconded. Minutes approved by voice vote.
Department Update – Linda Siktberg reported The December Pinning is scheduled for the 13th at 7 p.m. at Pruis Hall. There will be 35 graduates participating. Live video streaming will again be available and needs to be announced ahead of time so others are able to watch. The count for the programs needed for pinning is: # of students + 10 faculty on stage + student helpers x 8 = total number of programs to order. The School of Nursing is currently taking applications for the spring semester. There are 144 students in three sections of 228. CHN will admit 24 students in the spring also. The department will have a full faculty in force this fall.
Alumni Council/Alumni Association Report – no report.
2013-2014 Nursing Alumni Board Slate – There is one opening and 3 more have been added. Flynn asked for nominations. Hutson suggested Nancy Martin and Nadia Paul. Flynn said the group will discuss further at the next meeting.
By-Laws Committee Report – Hutson reported the following changes in the Constitution:
Mandatory attendance includes attending 3 out of 4 meetings in person; must give an annual gift; associate membership to make annual donation to University Foundation but cannot vote; honorary members may be able to participate but do not include voting rights. Honorary members may include: Department Chairs, Alumni Council Rep, BSUAA staff, cannot hold office but may have voting privileges. The office of Secretary has changed from a one-year term to a two-year term. Make the change from 15 active members to 18 active members. Past President would still remain a one-year term. Kristin Reedy made a motion for the By-Law revisions to be approved, Hutson seconded, motion carried, revisions were approved. The following changes were made to the By-Laws: the annual budget report shall be presented by the BSUAA liaison yearly after conferring with the School of Nursing department chairperson; the board will meet an adequate amount of times per year to carry out all duties; attendance is mandatory 3 out of 4 times per year and members may call in one of the three times; The board president will call absent members to discuss their commitment to the board. The Constitution and By-Laws are to be re-written and given to the board one month in advance of the next scheduled meeting. Hutson moved to approve the amendments as written, Flynn seconded, voice vote approved.
2013-2014 Nursing Alumni Society Budget - Sue Taylor provided a handout and went over expenses from the last year.
Nursing Alumni Banquet Review, April 2013 – Taylor reported the banquet was well attended and everyone enjoyed themselves. Alumnus Gary Huey again requested that during roll call, only the years present be announced. Also he thought it would be nice for past award recipients who attend the banquet to ask them to stand and be recognized during the program. It was suggested that Julie Eastes identify them on the reservation spreadsheet so that members working the event would know who they are. Only one drink ticket was given out for the cash bar and was also suggested to increase the amount of cheese and crackers served during the reception.
Nursing Pinning Ceremony Reviews, May and July 2013 – Linda Siktberg stated both pinning ceremonies went well. The music and slide presentation needs to be given to the department a week in advance so it can be viewed and checked to make sure it’s in proper working order. It was also advised to have someone edit all remarks made during the ceremony. Eastes will request all the program information and pass it on to Laura Waldron, the new NAS liaison assistant, by September 30. University Marketing and Communications would like all printing projects to be requested eight weeks out. The Junior class officers will pass out programs prior to the start of the ceremony.
Other Business – Siktberg was excited to announce that the School of Nursing received the National League for Nursing, Center of Excellence designation. The department is only one of 29 schools nationwide to receive this honor. Hutson asked the board to be thinking about a less expensive gift to give to the 50 and 25 year classes during the banquet. The cost of the current gold and silver charms presented each year is quite costly and only will increase in the future. Current cost of each charm is $37.50 with an average of 20 charms given out each year.
Upcoming Dates –
Nursing Board Meeting – Wednesday, December 4 at 5:30 p.m. in the Board Room
Nursing Board Meeting – Wednesday, March 19, 2014 at 5:30 p.m. in the Board Room
Nursing Alumni Banquet – Saturday, April 26, 2014 - Alumni Center, all day event
There being no further business, the meeting adjourned at 7:10 p.m.
Julie Eastes, Nursing Alumni Assistant
Ball State University Alumni Association
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