Nursing Alumni Society Board of Directors - August 27, 2014

Present: Scott Capron, Pam Carothers, Shannon Craig, DeLisa Flynn, Melissa Matthews, Jan Noel, Paul Nowak, Karrie Osborne, Nadia Paul, Cheryl Riwitis, Linda Siktberg, Kathy Thomas, and Laura Waldron. 

Call to order: President Melissa Matthews called the meeting to order at 5:35 p.m.

Minutes from the April 17, 2014 were unanimously approved after clarification on who will price frames for the reunion classes now that Hutson had resigned from the board. Riwitis will follow up with Hutson and report at the next meeting.

Department Report
Siktberg noted that Foundation accounts 6301 and 6302 were joined today and there are no longer funds in 6302. Going forward, the nursing alumni society should submit a budget proposal at August meetings for the next academic year. Registrations will generate some funds, with the remainder of pinning and banquet costs being funded by 6301. The society made adjustments to Siktberg's budget projection, including a notation that the cost for reunion gifts (i.e., frames) is unknown at this time. Additional costs that should be added include fees from photo services, meeting refreshments, and printing and postage increases for a save the date postcard.  

In other department news, 28 students will participate in the December pinning. It is anticipated that 95 will participate in May.  In addition, the SON is accepting applications for admissions until 5:00 p.m. on Friday, August 29. Siktberg stated that there should be a minimum of 160 applicants based on the number of Nursing 228 students and applicants re-applying for admission.

Discussion is still underway regarding a proposed college of health professions, with nursing being the central department. ICHE toured Cooper and recognized that the facilities were impressive and space was utilized effectively, but the SON had outgrown the space. The next step is a presentation to the trustees for approval and direction for the next stages. 

Alumni Council Report
Thomas reported on the May 10, 2014 Alumni Council meeting, noting that the emphasis was on revising bylaws. The next meeting will be September 13, October 10 is the alumni and benefactors dinner, and October 11 is Homecoming.

Nursing Banquet
The board of directors reviewed the April 26, 2014 banquet and expressed concern over lower than usual attendance. It was noted that cost of the meal, cost of travel, the date, and utilizing email as the primary form of communication may have played a role. Paul suggested publicizing a small prize for the class attending in the largest numbers. Siktberg shared that she is working on a pre-holiday save the date postcard to increase attendance and awareness of the banquet, the award nomination process, and the online presence of the department and the alumni society.

Banquet format discussion ensued regarding seating arrangements. Waldron noted that some alumni societies assign seats to have a mix of students, alumni society members, faculty, and alumni at each table. She also noted that only students and reunion groups could be assigned if having some seating flexibility was preferred. Riwitis suggested that all board members host a table versus sitting together in order to better network with alumni and students. Osborne and Craig agreed. It was decided to revisit seating discussions closer to the event. Riwitis also requested that the board consider adding a CE opportunity during the day and conclude with the banquet that evening. Paul agreed and noted that there are not a lot of opportunities in the Muncie area and this might be a great draw. The board agreed that promoting the networking benefits of the reunion might increase attendance. Siktberg liked the idea of adjusting the afternoon activities as tour numbers are decreasing each year. Additional suggestions included mock code drills in the simulation lab and an opportunity to interact with recruiters/places of employment.

Discussion turned to opportunities to better engage students and alumni. Suggestions included an alumni ride-a-long, rounds with the hospital or a family practice, or allowing alumni to mentor or "adopt a student" and assist in getting the student into the work force. This will be revisited at the November meeting.

Flynn noted that the May and July pinning ceremonies went well. It was nice to be in the Student Center Ball Room as it worked very well with a small class. Matthews shared a thank you note from the July class.

Awards Committee 
The awards committee will be selected at the November meeting. At that time, the committee will need to determine a formal process for following up with the nominee pool as that has not always been done from year to year. In addition, the committee will consider moving the award selection earlier in order to publicize the recipient in The Link.  

Matthews shared news about Kristin Reedy's resignation and thanked Waldron for her work with the alumni society. Waldron will be moving to another division on campus. Flynn reported that there are three vacancies on the board and requested that the membership bring names of potential new members to the November meeting.

Adjournment and Next Meeting Date
The next meeting will be on November 12, 2014 at 5:30 p.m. at the Student Center (room TBD).  The meeting was adjourned at 7:10 p.m. for the members to sign get well cards.

Respectfully submitted,

L. Waldron

Nursing Alumni Society Board of Directors - April 17, 2014

Present: Scott Capron, Shannon Craig, Julie Eastes, DeLisa Flynn, Kathy Hutson, Melissa Matthews, Janet Noel, Karrie Osborne, Nadia Paul, Ruth Ann Tolle, and Laura Waldron.

Call to Order
The meeting was called to order at 5:45 p.m. by President DeLisa Flynn.

Minutes from the March 19, 2014 meeting were unanimously approved following a motion from Hutson.

There will be approximately 95 students at the May Pinning at Emens and approximately 40 for the July 19 Pinning at Pruis. Hutson and Matthews will handle flowers and scissors. Craig and Flynn will be in attendance. Alumni Council Representative and Nursing Alumni Society member, Kathy Thomas, will give the alumni welcome at the May pinning.  

Program discussion focused on removing the dean’s list designation. The society agreed that it was difficult to verify the information and that it is not as valuable as cum laude, etc.

Alumni Banquet General Discussion
Charms – Discussion ensued about the cost and the popularity of charms among recipients at this time. It was decided that Hutson will look into gold 50-year and silver 25-year picture frames that can be engraved with a general statement such as, “Ball State University School of Nursing 50 Year Reunion.”  Perhaps the reunion photo will be included with the frame.

Corsages – Carothers will order corsages for the award recipients (i.e., Outstanding Nursing Alumnus, farthest traveled, most vintage nurse).

Banquet Program -  Flynn noted that nine BSNA students went to the national conference. She asked if the board would be agreeable to two of the students speaking for 3-5 minutes at the banquet. The board agreed that this would be a valuable addition to the program.

Menu - Noel and Hutson suggested that the board consider a buffet for the banquet next year in order to lower the cost.

Vice president Melissa Matthews is the incoming society president. Nominations were taken for vice president and secretary. The positions are two-year terms and the vice president will become president upon completion of the vice president's term. Hutson phoned Riwitis, who was unable to attend the meeting in person, and Riwitis accepted her nomination for vice president. Craig accepted her nomination for secretary. There being no further nominations, each nominee was approved following a unanimous voice vote.

Membership Announcement
Hutson announced that this will be her last meeting, she is resigning from the board to focus on volunteer work. She expressed her interest in remaining involved with the School of Nursing and Alumni Society activities. The board shared their sincere gratitude for her service and leadership.

Next Meeting and Adjournment
The next meeting will be Wednesday, August 27, 2014 at 5:30 p.m. in the Alumni Center Board Room. The meeting was adjourned at 6:40 p.m. 

Respectfully submitted,

L. Waldron

Nursing Alumni Society Board of Directors Meeting
March 19, 2014

Members Present: 
Scott Capron, Pam Carothers, Shannon Craig, Julie Eastes, DeLisa Flynn, Kathy Hutson, Melissa Matthews, Janet Noel, Karrie Osborne, Nadia Paul, Cheryl Riwitis, Linda Siktberg, Kathy Thomas, Ruth Ann Tolle, and Laura Waldron.

Call to Order
The meeting was called to order at 5:37 p.m. by president DeLisa Flynn.

Meeting Minutes
The December 4, 2013 meeting minutes were unanimously approved by voice vote following Kathy Hutson's move to approve and Jan Noel's second.

Alumni Council
Council Representative Kathy Thomas reported on the January 18, 2014 Alumni Council meeting. She updated the society on the status of the athletics campaign and the Council's matching gift drive. Thomas served on the Legacy Scholarship committee and noted that fifty-one scholarships were awarded at $2500 each for the 2014-15 academic year. Legacy Scholarship recipients are the children or grandchildren of active donor status alumni and have completed the application process and submitted all letters of recommendation.  The next Council meeting is Saturday, May 10.

Department Update
Siktberg stated that the school is in the process of adding two touch screens for viewing composite photos of classes and individuals. Eventually there will be a second station, but right now there is one on display in Cooper. The original photos will be preserved and archived at Bracken Library. This will not hinder our ability to have the photos at the banquet.  

The academic planning committee is still meeting on campus to discuss the academic strategic plan, and the potential realignment of colleges, including the possibility for a new college and new building for health professions. Tentatively, nursing would be the central discipline, then pull other health related disciplines together – FCS, dietetics, counseling psychology, pre-physical therapy, pre-occupational therapy. She is not sure on timeline, but programs may be moved, incorporated into other colleges.  

Siktberg also updated the board on the Nursing Academy''s interactive conferencing. In addition, the School of Nursing tentatively will have 95 May graduates. The May pinning will be held in Emens. The summer class will be about 27 and pinning will be in Pruis on July 18.

Awards Committee
Awards committee chair, Noel, reported that the committee does not wish to see applicants in the pool if the potential recipient has not returned information. Several of the nominees had not returned information or it was out of date. Laura Waldron added that an alumna called and requested that the awards selection be completed sooner so that the recipient can be featured in the printed version of The Link.  Flynn noted an earlier selection is also beneficial to recipients who live out of town. The committee will consider reviewing applications no later than the December meeting. Noel also reminded the society that award recipients do need to have active alumni status. The committee recommended that Flynn reiterate the  requirements at the banquet when discussing the award, prior to introducing the recipient.

The awards committee nominated Cynthia "Cindy" (Wooten) Adams, '83, PhD, ANP-BC, RN. Flynn noted that she would contact Adams as soon as possible to determine her availability for the banquet. (Note: Adams accepted the award and will attend the banquet).

Hutson, chair of the scholarship committee, noted that there were 27 scholarship applicants. Nursing Alumni Association Scholarship recipients are: Kearstyn Fox, Casey Moore, Ryan Page, Jade Proctor, Taylor Rumple, and Angela Young. Ada & J. Richard Martin Scholarship recipients are: Brianna Bryan, Dominyse Carey, Kara Gruen, and Angela Young. The Carolyn Jean Miller Memorial Nursing Scholarship recipient is Angela Young. The McIntosh-Ross Nursing Scholarship recipient is Jade Proctor.

Banquet - April 26, 2014
The banquet cost for alumni and guests is $30 per person and includes a choice of grilled pork, chicken cacciatore, or a vegetarian option. Orange rolls will also be on the menu.  Additional discussion ensued related to associated banquet costs. Admission will include one beverage at the reception. There will not be food served at the reception due to the proximity to dinner and to control costs. Cheryl Riwitis and Shannon Craig noted that they would prefer students continue to receive complimentary dinners. Siktberg noted that the department would continue to cover the cost for scholarship recipients. Flynn recommended the board of directors pay for their admission to the banquet. The board agreed. To register online, please visit the banquet site

Tours will be held from 12:45 p.m. - 3:00 p.m. on the afternoon of the banquet. They will depart from and return to the Alumni Center. Siktberg noted that Doc has been working with Robin Gill on BMH tours. Flynn has volunteers to walk through the SON/give the tour. 

Reunion gatherings will be held at the Alumni Center from 3:00-5:00 p.m. The class of 1959 will be in Meeting Room 1. The class of 1964 will be in Meeting Room 2. The class of 2004 will be in Conference Room 2. The library will be available, as will Conference Room 1. Doors to Assembly Hall will open fifteen minutes prior to dinner to allow catering to complete set-up.

Flynn noted that students will be selling a limited amount of merchandise beginning at 5:00 p.m. 

Assignments: Banquet table assistance – Craig, Noel, and Hutson; greeter for recipient – Flynn and Hutson; corsages - Carothers will order five for award recipients – outstanding, farthest, most senior, etc. Eastes will let her know if more are needed based on reservations. Hutson reminded the board that all class years in attendance will be read off, not just the decades.

Flynn reported that Brandy Renz has resigned from the board.  

Next Meeting and Adjournment
A meeting to review banquet assignments will be held on April 17 at 5:30 p.m. in the Alumni Center Board Room. Please note that this is a change from a previously scheduled meeting. The meeting adjourned at 6:52 p.m.

Respectfully submitted,
L. Waldron

Nursing Alumni Society Board of Directors Meeting
Alumni Center
December 4, 2013

Members Present:
 Scott Carpon, Shannon Craig, DeLisa Flynn, Tracy Hendricks, Kathy Hutson, Melissa Matthews, Connie McIntosh,  Janet Noel, Karrie Osborne, Nadia Paul, Sara Perkins, Kathy Thomas, Ruth Ann Tolle, Laura Waldron. By phone: Cheryl Riwitis.

Call to order and Introductions
The meeting was called to order by President DeLisa Flynn at 5:36 p.m. Flynn welcomed new board member, Scott Capron, and returning board member, Nadia Paul. Tracy Hendricks and Laura Waldron were also introduced as the new Alumni Association liaisons.

The minutes were unanimously approved following motion to approve by Kathy Hutson and second by Janet Noel.

Alumni Council  
Kathy Thomas reported on the September 7, 2013 Alumni Council meeting.  John Fallon, associate vice president for economic and community development, spoke to the Council about the Building Better Communities program and Ball State’s goal of great community involvement with neighborhood associations and businesses.  Provost Terry King led a strategic planning workshop. Council members broke into small planning groups using the S.W.O.T-A. method (strengths, weaknesses, opportunities, threats and aspirations) for Ball State University. The next Alumni Council meetings are scheduled for January 18, 2014 and May 10, 2014.

Constitution and Bylaws
The revised constitution and bylaws have been distributed to the membership in advance of this meeting, as required.  No discussion was raised and Hutson moved to accept the constitution and bylaws as revised, Flynn seconded the motion. The motion passed unanimously by voice vote.

December Class Meeting 
Flynn reported that the December class slideshows should be in to advisors the week before pinning/commencement. The pinning program is at the print shop and all other details are on target for December 13.

Nursing Pinning Ceremony - Pruis Hall, December 13, 2013 at 7:00 p.m.
Hendricks reported that the nursing pinning programs will be delivered to the School of Nursing on December 11. Flynn has the scissors and Hutson will order 40 flowers for the 34 graduates. The thirty-fifth student changed their graduation date to May. Rehearsal, December 12: Kathy Hutson and Kathy Thomas will assist. Pinning, December 13: Shannon Craig and Melissa Matthews will pass out scissors and flowers. The May class will distribute programs.

Alumni Award and Student Scholarship Committees
Committees will meet at 4:30 p.m. in the Alumni Center on March 19. The full board meeting will follow at 5:30 p.m. Connie McIntosh requested not to be placed on a committee.  Assignments are as follows: Nursing Alumni Awards Committee: Janet Noel (chair), Pam Carothers, Shannon Craig, DeLisa Flynn, Karrie Osborne, Nadia Paul, Kristin Reedy and Kathy Thomas. Nursing Scholarship Committee: Kathy Hutson (chair), Scott Capron, DeLisa Flynn, Melissa Matthews, Sara Perkins, Brandy Renz, Cheryl Riwitis, and Ruth Ann Tolle.

Department Report 
McIntosh reported the spring nursing class will have 80+ students, plus 16-24 additional students from the spring class of the Nursing Academy. The academy is a partnership between the School of Nursing and Community Health Network. Applicants complete an interview process for the accelerated 3-year bachelor’s degree program.  If accepted, students receive tuition assistance and on-the-job experience in Community Hospitals. When schooling is complete, the graduate agrees to work in the Community Health Network for a period of time.

Nursing Alumni Awards Banquet – April 26, 2014
Shannon Craig stated that 2014 was her and Scott Capron’s 10-year. She has created a letter to send to classmates and requested clarification on reunion activities and how to distribute the letter. Hutson said the Alumni Association will send the letter out to 2004 graduates (and other class-year reunion groups). Hendricks noted that the Alumni Association can also set aside a room for classmates to gather and display memorabilia. Craig will email Hendricks the letter.

Annual Commitment/Funds
Hutson reminds all that board membership includes an obligation to make annual gift to any Ball State fund in any amount. Hutson said she always makes her gift in December and wanted to remind others who may have forgotten to make their gift. Flynn agreed and reiterated that board members should donate whatever they are comfortable giving and to the fund of their choice. Fund numbers can be found at the bottom of this page.

Please note that the board and School of Nursing previously decided to pay down the alumni society fund and, when the balance is zero, no longer use this fund. Alumni society events should break even, however, when there is a need for additional funding, the dollars will come from the School of Nursing fund #6301.  For this reason, please do not make gifts to the society fund #6302.

The next meeting March 19, 2014 at the Alumni Center. The  awards and scholarship committees will meet at 4:30 p.m. to make final selections. The board of directors meeting will begin at 5:30 p.m. The meeting was adjourned at 6:25 p.m.

Respectfully submitted,

Laura Waldron, Alumni Programs

Nursing Alumni Society
Board of Directors Meeting
Wednesday, August 28, 2013

Alumni Center Board Room

Board Members Present: Julie Eastes, DeLisa Flynn, Tracy Hendricks, Kathy Hutson, Melissa Matthews, Karrie Osborne, Kristin Reedy, Cheryl Riwitis, Linda Siktberg, Kathy Thomas, and Sue Taylor

President DeLisa Flynn called the meeting to order at 5:40 p.m. Sue Taylor introduced Tracy Hendricks, Director, Alumni Programs, who will be the new liaison for the Nursing Alumni Society. Also, Carrie Osborn was introduced as well, and will be the new Faculty Representative to the group. Welcome Tracy and Carrie. Flynn called for the approval of the April 3, 2013, minutes; Kathy Hutson made a motion and Melissa Matthews seconded. Minutes approved by voice vote.

Department Update – Linda Siktberg reported The December Pinning is scheduled for the 13th at 7 p.m. at Pruis Hall. There will be 35 graduates participating. Live video streaming will again be available and needs to be announced ahead of time so others are able to watch. The count for the programs needed for pinning is: # of students + 10 faculty on stage + student helpers x 8 = total number of programs to order. The School of Nursing is currently taking applications for the spring semester. There are 144 students in three sections of 228. CHN will admit 24 students in the spring also. The department will have a full faculty in force this fall.

Alumni Council/Alumni Association Report – no report.

2013-2014 Nursing Alumni Board Slate – There is one opening and 3 more have been added. Flynn asked for nominations. Hutson suggested Nancy Martin and Nadia Paul. Flynn said the group will discuss further at the next meeting.

By-Laws Committee Report – Hutson reported the following changes in the Constitution:

Mandatory attendance includes attending 3 out of 4 meetings in person; must give an annual gift; associate membership to make annual donation to University Foundation but cannot vote; honorary members may be able to participate but do not include voting rights. Honorary members may include: Department Chairs, Alumni Council Rep, BSUAA staff, cannot hold office but may have voting privileges. The office of Secretary has changed from a one-year term to a two-year term. Make the change from 15 active members to 18 active members. Past President would still remain a one-year term. Kristin Reedy made a motion for the By-Law revisions to be approved, Hutson seconded, motion carried, revisions were approved. The following changes were made to the By-Laws: the annual budget report shall be presented by the BSUAA liaison yearly after conferring with the School of Nursing department chairperson; the board will meet an adequate amount of times per year to carry out all duties; attendance is mandatory 3 out of 4 times per year and members may call in one of the three times; The board president will call absent members to discuss their commitment to the board. The Constitution and By-Laws are to be re-written and given to the board one month in advance of the next scheduled meeting. Hutson moved to approve the amendments as written, Flynn seconded, voice vote approved.

2013-2014 Nursing Alumni Society Budget - Sue Taylor provided a handout and went over expenses from the last year.

Nursing Alumni Banquet Review, April 2013 – Taylor reported the banquet was well attended and everyone enjoyed themselves. Alumnus Gary Huey again requested that during roll call, only the years present be announced. Also he thought it would be nice for past award recipients who attend the banquet to ask them to stand and be recognized during the program. It was suggested that Julie Eastes identify them on the reservation spreadsheet so that members working the event would know who they are. Only one drink ticket was given out for the cash bar and was also suggested to increase the amount of cheese and crackers served during the reception.

Nursing Pinning Ceremony Reviews, May and July 2013 – Linda Siktberg stated both pinning ceremonies went well. The music and slide presentation needs to be given to the department a week in advance so it can be viewed and checked to make sure it’s in proper working order. It was also advised to have someone edit all remarks made during the ceremony. Eastes will request all the program information and pass it on to Laura Waldron, the new NAS liaison assistant, by September 30. University Marketing and Communications would like all printing projects to be requested eight weeks out. The Junior class officers will pass out programs prior to the start of the ceremony.

Other Business – Siktberg was excited to announce that the School of Nursing received the National League for Nursing, Center of Excellence designation. The department is only one of 29 schools nationwide to receive this honor. Hutson asked the board to be thinking about a less expensive gift to give to the 50 and 25 year classes during the banquet. The cost of the current gold and silver charms presented each year is quite costly and only will increase in the future. Current cost of each charm is $37.50 with an average of 20 charms given out each year.

Upcoming Dates
Nursing Board Meeting – Wednesday, December 4 at 5:30 p.m. in the Board Room
Nursing Board Meeting – Wednesday, March 19, 2014 at 5:30 p.m. in the Board Room
Nursing Alumni Banquet – Saturday, April 26, 2014 - Alumni Center, all day event
There being no further business, the meeting adjourned at 7:10 p.m.

Respectfully Submitted,
Julie Eastes, Nursing Alumni Assistant
Ball State University Alumni Association