Termination of Student Employment

Students may be terminated for several different reasons; graduation, resignation, enrolled less than half time, academic disqualification, etc.  Whenever possible, the Career Center will inform supervisors if students need to be terminated due to less than half enrollment or academic disqualification.  The Career Center may not be aware if the student is no longer working due to other circumstances such as resignation or graduation.

Each department or hiring unit is responsible for keeping current employment records and notifying the Career Center of any changes.

You will be required to remove students if they are not enrolled for the required number of hours (6 hours, undergraduate; 5 hours, graduate), become academically ineligible, or if they violate other employment policies. Students with limits because of athletic scholarships will also be removed from your payroll when they have reached their earnings limits. Students receiving Federal Work-Study money will automatically be switched to regular payroll when they have earned their limits.  Foreign nationals may be limited in their employment due to terms of their visa status which may require them to be terminated from various forms of employment.

All student employees will be automatically "dropped" at the end of the pay period following spring commencement. This year's default termination date is May 12, 2012.

Complete an online Banner Electronic Personnel Action Form, available through Banner Employee Self Serve, to drop a student from payroll when he, or she, no longer works for you.

Steps for completion of Student Employment Authorization forms can be found at Help with EPAFs.