General Information

Through this page, you'll find helpful information regarding on-campus student employment.  You'll find links to some of our most frequently visited pages.

***** RENEWALS *****

Renewals for summer and fall sessions will generally not be necessary.  The university has switched to a "rolling termination process" wherein students will no longer be given a termination date.  Student assignments should be monitored by responsible staff and terminated once student employees cease working for their respective departments.  At the discretion of the Office of Payroll and Employee Benefits, supervisors of students who have not been paid for three continuous pay periods will be notified of their students' inactivity and asked to remove the students from their job assignments.  This will ensure that students who no longer are working are removed from Kronos and we are not expending unnecessary funding on unused Kronos licenses.

***** EPAFS *****

We have surveyed EPAF users and are responding to your suggestions.  One of which, is to reduce the number of EPAFs available.  We've been able to reduce the number of EPAFS from 31 to 16.  Student Employment uses only five EPAFs.  We use three specifically for students and two which we share with the entire university personnel.  For additional help, simply go to Help with Electronic Personnel Action Forms (EPAFs).  Specific information can be found about hiring hourly, hiring salaried, reactivating (renewing), and terminating student employees through the use of EPAFs.  There is also help with increasing their wages or changing supervisors or timekeeping organizations.

***** REFERRALS & FWS *****

Below the Posting # is listed an FWS Limit and FWS Balance.  If there is a dollar amount listed in these places, the student referred has a Federal Work Study award and is eligible for an FWS assignment.  The referral should have tow position numbers: "Position # (999XXX)," and "FWS Position # (8889XXX)."  If there is an FWS Balance listed on the referral, use the "FWS Position #."  Use the regular "Position #" if no FWS Limit and Balance are listed.  The majority of students will not have a Federal Work Study award and their FWS Limit and Balance fields will be empty.  Again, for those students, use the 999XXX Banner Position Number.

Federal Work Study awards are not in force during the summer.  Any student working an FWS position number during the academic year must be changed to a "regular" position number (999XXX) for the summer months and may be returned to an FWS position number, if applicable, in the Fall.

***** Notes *****

You can see what commonly shared questions ( FAQs ) arise and what the latest issues facing student employers are in our Student Employer Newsletter .

Find all Forms you need to get jobs posted and students hired.

Positions are posted on Cardinal Career Link.