Nondiscrimination Clause. Each contract should include a nondiscrimination clause which states, "the vendor, and its subcontractor(s), if any, shall not discriminate against any qualified employee or applicant for employment in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, religion, color, sex, age, national origin or ancestry, disability or status as a disabled or Vietnam era veteran or any other basis prohibited by applicable law."

Student or Financial Records

If the terms of the contract call for access to the university’s computing systems, student records, financial records regarding students (or their parents), or financial information regarding university employees, contract provisions containing the following characteristics must be included: 

  • A specific definition or description of the confidential information being provided;
  • A stipulation that the confidential information will be held in strict confidence and accessed only for the explicit business purpose of the contract;
  • An explicit acknowledgement that the contract allows the contract partner access to confidential information;
  • An assurance from the contract partner that the partner will protect the confidential information received by the contract provider upon completion or termination of the contract;
  • An agreement that any violation of the contract's confidentiality conditions may constitute a material breach of the contract and entitles the university to be indemnified for losses caused by the breach, and to the terminate the contract wihtout penalty; and,
  • A provision ensuring that the contract's confidentiality requirements shall survive any of the termination agreement.