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Home » About » Administrative Offices » Technology HelpDesk » TechClips: How-to Videos » Access and Manage Your E-mail » E-mail Information for Employees » Ball State Employee E-mail Accounts » Access Your Employee E-mail Account » Outlook 2007

Getting Started with Outlook 2007

	Creating a Profile In Outlook 2007 The first step to accessing your Ball State Exchange e-mail account with Outlook 2007 is to set up a profile.
	Check Your Outlook Version Use the Help menu item in Outlook to see which version of Outlook you are running.
	Ensure that Outlook is Online If new e-mails are not being delivered to you while in Outlook, check to make sure it is online.
	Change the E-mail Server for an Existing Profile In an Outlook profile has server name entered that needs to be changed, this TechClip will explain how to do that.

Customize Outlook 2007

	Add a Signature in Outlook 2007 If you would like the same text displayed at the bottom on each new e-mail you send, such as your name and contact information, create a signature within Outlook.
	Out of Office Assistant The Out of Office Assistant will automatically reply to e-mails received from other Ball State e-mail addresses.

Outlook 2007 Calendar

	Add an Appointment to Your Calendar Enter an appointment on your Outlook 2007 calendar.
	Schedule an Appointment with Others Check people's Outlook Calendar using the Busy Search feature and then schedule a meeting when everyone is available.
	Adding Reoccurring Appointments Regularly scheduled appointments that occur at the same time of day can be entered as a reoccurring appointment.
	Print Your Calendar Select a Print Style and then choose the Page Setup options so you can print your Outlook calendar.

Manage Your Account

	Check Your E-mail Usage In order to send and receive e-mails you must make sure that you manage your e-mail quota so that you do not go over your usage limit.
	Set up an Archive To free up space in your e-mail account, archive your e-mail using Microsoft Outlook 2007. This allows you to copy e-mails message from your Outlook account to your local machine.

Import Contacts from an Excel Spreadsheet

	Step 1: Build the Spreadsheet of Contacts The first step to importing Contacts from an Excel spreadsheet is to build the spreadsheet.
	Step 2: Import the Contacts into Outlook Once you have created the Excel spreadsheet of contacts in the correct format, you can import the contacts into Outlook.

Share Access to Your Account

	Add Delegates to Your Account Setting delegates allows other users to have access to your account. You can specify which part of your account they can access and specify what rights they have.
	Access Another Person's Account In order to have access to another person's e-mail or calendar, they must first set you up as a delegate. Once they have done that, watching this TechClip will explain how you will need to set up Outlook 2007 to view their information. Remember, you can only see what they give you access to see.

Other Useful Features

	Recall a Message If you have sent a message to someone that has a Ball State account, you may be able to remove it from the Inbox by recalling it.
	Mark Messages as Unread You can change read messages in Outlook so that they appear as unread in the Inbox.
	Recover Deleted Items Emails and other Outlook items that have been deleted can be recovered and placed back in the Deleted Items folder.
	Using Follow-up Flags Follow-up flags give you a way to mark e-mails that you need to go back and address later.
	Route Mail to a Folder Outlook gives you the option of routing mail to a specific folder using a rule. For example, you could set up a rule so all incoming mail from a specific sender automatically went to specific folder other than your Inbox.

Outlook Notes

	Adding a Note Notes are the electronic equivalent of paper sticky notes. You can leave notes open on the screen while you work.
	Change the Color of a Note Stay organized by customizing the color of the notes you have in Outlook.
	Deleting a Note It is easy to delete a note once you are done with it.