University Human Resource Services

Workers Compensation

This article contains important information about procedures for handling work related injuries or illnesses.

Reporting an Accident  

Regardless of the nature or severity, all injuries incurred when on-the-job must be reported to supervision at once, during the same shift on which the injury occurred.

An accident report titled Worker’s Compensation First Report of Employee Injury/Illness should be completed by the injured employee’s supervisor and forwarded to the Health Center within twenty-four (24) hours of the accident’s occurrence.  The Health Center FAX number is 765-285-1103.  The accident report form may be found on the BSU website under HR Forms.  

If an employee dies, suffers an amputation, or is admitted to the hospital as a result of an on-the-job injury, please immediately report this information 24 hours a day to the Department of Public Safety at 765-285-1111.  The university must notify OSHA:

  • Within eight (8) hours if an employee dies as a result of an a work related accident;
  • Within twenty-four (24) hours if an employee has an amputation or is admitted to the hospital as a result of a work related accident.

Public Safety staff will promptly notify the proper university personnel to ensure a timely report is made to OSHA.  

Medical Treatment  

The University Health Center provides and/or directs the medical care for employees injured on the job.  The Health Center hours are 8:00 a.m. to 4:30 p.m. Monday, Thursday, and Friday and 9:00 a.m. to 6:30 p.m. on Tuesday and Wednesday.  During the summer, the Health Center’s hours are 7:30 a.m. to 3:30 p.m. Monday through Friday.  

Employees injured outside of Health Center hours who are in need of immediate medical treatment but whose injuries are not so severe as to warrant Emergency Room treatment should be referred to the U.S. HealthWorks medical clinic at 3911 W. Clara Lane.  U.S. Healthworks’s hours are 8:00 a.m. to 7:00 p.m. Monday through Friday and 8:00 a.m. to 6:00 p.m. Saturday and Sunday, except major holidays.  Another option which is available from 8:00 a.m. to 8:00 p.m. seven days a week is MedExpress located at 1313 W. McGalliard.  

After U.S. HealthWorks/MedExpress’s hours or because of the severity of the injury, IU Health Ball Memorial Hospital’s Emergency Room is open twenty-four (24) hours a day every day.  

The right to direct the medical treatment of employees injured on-the-job is retained by the university.  Therefore, the decision of when and where to send an employee for medical treatment will be made by the person in charge of the affected employee’s shift based on the nature and extent of the injury.  If an employee is referred outside of the university for emergency treatment, the person in charge of that shift who made the referral should leave a voicemail message for Employee Relations at 765-285-1036 so that the university may begin to manage the worker’s compensation claim and verify worker’s compensation coverage when contacted by the medical provider on the next business day.  

In emergency situations immediately following an on-the-job injury, emergency care is covered by worker’s compensation.  Non-emergency treatment not requested and authorized by the university is not covered by worker’s compensation.  

If an employee is referred outside of the university for emergency treatment, the employee must follow-up at the University Health Center the next day the Health Center is open.  Although U.S. Healthworks, MedExpress, or the Emergency Room clinics may advise the employee to return to their facilities or to the employee’s personal physician for follow-up treatment, such non-emergency visits are not covered by worker’s compensation.  

If an employee is injured while on authorized travel outside the Ball State area, he/she may obtain emergency treatment as needed, but should contact the university as soon as possible to discuss the situation  

Absences from Work  

An injured employee who is sent home by a university physician will be paid out for the remainder of the workday on a one time basis per injury in Kronos, code the balance of that work shift as “Injured on Job.”  Pay for the next seven (7) calendar days of a worker’s compensation absence should be covered with the employee’s accrued paid time off (PTO), vacation, sick, or compensatory time.  

Worker’s compensation temporary total disability (TTD) benefits begin on the 8th calendar day of disability and the benefit is typically 2/3 of an employee’s average weekly wage (AWW) at the time of injury up to certain maximum limits.  If an employee is disabled more than twenty-one (21) calendar days due to the on-the-job injury, the first seven (7) calendar days of disability become payable under worker’s compensation and an employee may be reimbursed for a portion of his/her accrued time that was initially used to cover that first week of disability.  

For injuries on the job that result in a personal serious health condition, the university will count worker's compensation absences against the employee's leave under the FMLA.  

Contact Us  

Questions regarding worker’s compensation or on-the-job injuries should be directed to Angie Gregory at 765-285-1036 or Employee Relations at 765-285-1823.  

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