Payroll and Employee Benifits

Holidays - Nonexempt

The following 9 holidays are recognized as university holidays:

  • New Year's Day
  • Martin Luther King, Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • The day after Thanksgiving Day
  • Christmas Day
  • One additional day

The additional holiday is to be celebrated on a day declared by the President of the university. The university-designated holiday may or may not be on the same day as the calendar holiday. An employee will be entitled to the equivalent of 8 hours of pay for each of the aforementioned designated holidays provided the employee is in pay status for 40 hours (including holiday pay) during the workweek of the designated holiday.

The standard university workday is 8 hours; and the standard university workweek is 5 days. For most employees, the standard workweek occurs Monday through Friday; and the standard workweek is 40 hours.

The university, however, must provide some services on a 12, 18, or even a 24-hour per day basis and, in certain instances, must provide those services up to 7 days per week. Thus, the "normal" schedule for some employees varies considerably from the listed standards, although the total number of hours scheduled within the workweek is 40 hours. To accommodate the number of possible variations in work schedules under such a flexible system and to ensure equity among employees without regard to job assignment, all employees with holiday benefits will be eligible for the equivalent of 72 hours of holiday pay per year (8 hours per day times the 9 designated university holidays).

The vast majority of employees will be scheduled to work on the designated holiday, but they will not be required to work. This is the standard. However, there will be exceptions to that standard. For example,

  1. Some employees may be regularly scheduled to work less than 8 hours on the day designated by the university to celebrate the holiday. Thus, they should be given time off on another day during the workweek equivalent to the difference between their actual scheduled number of hours and the standard 8 hours. For example, an employee is regularly scheduled for 6 hours, so he or she receives 6 hours holiday pay/time off that day and 2 hours holiday pay/time off another day during that workweek.
  2. Some employees may be regularly scheduled to work more than 8 hours on the day designated by the university to celebrate the holiday. Thus, they should have their weekly schedule adjusted so that the difference between their actual scheduled number of hours and the 8 hours granted for the designated holiday is made up. For example, an employee is regularly scheduled for 10 hours, so he or she received 8 hours of holiday pay/time off that day and is required to work the other 2 regularly scheduled hours on that day or on another day during that workweek.
  3. Some employees may not be regularly scheduled to work on the day designated by the university to celebrate the holiday. Thus they are still scheduled to work a 40-hour workweek and are not receiving a day off for the designated holiday. These employees should be given 8 consecutive hours off work on another day during that workweek.
  4. Some employees may be required to work their regularly scheduled shift on the day designated by the university to celebrate the holiday. Thus, they are working a 40-hour workweek and are not receiving a day off for the designated holiday. These employees should be given 8 consecutive hours off work on another day during that workweek.
  5. Some employees may be required to work more or less than 8 hours on the day designated by the university to celebrate the holiday. Regardless of the number of hours actually worked on the designated holiday, the equivalent time off/holiday pay granted during the workweek should equal 8 hours.


For each of these exceptions, it will be the responsibility of the supervisor to adjust the employee's schedule during the workweek within which of the designated holiday falls to ensure that the employee receives the equivalency of exactly 8 hours of holiday pay. If an employee works on the designated holiday and is not given equivalent time off during that workweek, the employee will receive 8 hours of holiday pay to compensate the employee for the missed designated holiday.

When required to work on a calendar day on which a holiday falls but not required to work the university-designated holiday which falls either preceding or following the calendar holiday, an employee will be entitled to receive premium pay on the calendar holiday. When required to work on the university-designated holiday but not required to work on the calendar day on which the holiday falls, an employee will be entitled to receive premium pay on the university-designated holiday. If required to work a normal 8-hour shift on a calendar day on which a holiday falls and also required to work on the university designated holiday, an employee will be entitled to receive premium pay on the calendar holiday only. An employee cannot receive premium pay for both the university-designated holiday and the calendar holiday.

If an employee terminates employment, no pay will be received for a designated holiday occurring after the last day worked even though the holiday falls within the period of the employee's projected terminal vacation leave (if any).

On the last university workday preceding both the designated Christmas holiday and New Year's holiday, the work shift for regular, full-time employees will normally be reduced by 2 hours. The reduced work shift permits time off with pay for employees who work a full 6 hours on these days to prepare for the holiday. Employees who work on these days and cannot be granted the 2 hours off will receive 2 hours additional pay at the regular straight-time rate.

Payroll and Employee Benefits
Administration Building (AD), room G29
2000 W. University Ave.
Muncie, IN 47306

Hours: 8 a.m.-5 p.m. Monday-Friday
Phone: 765-285-8461
Fax: 765-285-6612
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