Payroll and Employee Benifits

Vacation (PTO) - Service Staff

Paid Time Off (PTO) is accrued beginning on the employee's effective date of employment; but for a new employee it is not available for use until the beginning of the pay period following satisfactory completion of the probationary period. Only PTO hours which have been accrued and reported on the paycheck stub may be used.

PTO hours for Service Personnel are earned at the following rates: .0461538 of an hour for each hour in a pay status, excluding overtime hours, beginning with the effective date of employment; .0692307 of an hour for each hour in a pay status, excluding overtime hours, beginning with the third year of employment; and .0923076 of an hour for each hour in a pay status, excluding overtime hours, beginning with the eleventh year of employment.

PTO is accrued through the last day worked by the employee, regardless of the effective date of the resignation.

The PTO year is a consecutive fifty-two (52) week period beginning with the pay period for which the first paycheck is issued in July and ending on the last day of the last pay period for which pay will be received by June 30 of the following year. All PTO accrued in a PTO year must be used before the end of the following PTO year except balances of less than one (1) hour will be carried forward to the next PTO year.

Holidays recognized by the University are not counted as part of PTO. Extra pay in lieu of PTO is not allowable.

PTO is to be scheduled in advance and at a time agreeable to the supervisor and in accordance with the needs of the department. PTO may be used in one hour increments; however the request to use PTO in one hour increments will not be approved by the supervisor if the absence of the employee from the workplace would require that a substitute or replacement be employed. At its sole discretion, the University reserves the right to assign an employee's available PTO balance toward time off, excluding absences resulting from an on-the-job injury which are authorized as worker's compensation.
Payroll and Employee Benefits
Administration Building (AD), room G29
2000 W. University Ave.
Muncie, IN 47306

Hours: 8 a.m.-5 p.m. Monday-Friday
Phone: 765-285-8461
Fax: 765-285-6612
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