Do faculty have the right to inspect and review the education records of any student ? Does an advisor have the right to allow a student to inspect and review her personal notes about the student that are held in a file in the desk of the advisor’s office? Should we provide data to an accounting firm which asks for a list of all the accounting students who are in the top 10 percent of the senior class? Is it a violation of FERPA if Tom Faculty has posted the grades of all the students in his class on the wall outside his office? Can a student’s degree be confirmed to some external (outside of BSU) source without first obtaining the permission of the student because BSU identifies “degree” as directory information? Does a student have a right to inspect information in his or her file in the Registrar’s Office and in his or her major department? Do student representatives on committees (e.g. honors, judicial, etc.) have the right to see other students’ education records during the deliberations of that committee if they have been designated as school officials? Can an institution give its students the opportunity to withhold the release of any or all designated items of directory information? Is it permissible to distribute graded examinations by placing them on a table for the students to pick up after class? In writing a letter of recommendation, is it permissible for a faculty member to include a student’s grades and GPA without obtaining the student’s written permission since the student requested the faculty member to write the recommendation and provided a copy of her resume with the requested information to the faculty member? Is a student’s written permission required before an institution releases information to a national research organization conducting a study on the advantages and disadvantages of selective admissions? Can an institution release any information identified as directory information by the institution to anyone upon request? Does a former student have the same right to inspect and review his record as a student who is currently attending the institution? A faculty member comes into your office and asks one of the staff for the names of all the graduates in his program since its beginning in 1980. Can I give him this information? What does “legitimate educational interest” refer to in the definition of FERPA? Who holds the FERPA rights? When do the FERPA rights of a student begin? How do we know if a piece of information is an “educational record”? What is required from students by FERPA before releasing information about them? What documentation does a student need to review information about him that is maintained by the institution?Is the following information considered an educational record?a) Class roster with all students names on it?b) A traffic violation of a student kept in the institution’s security office?c) The honor roll list?d) The annual giving record of an ex-student?e) A note made in the student record by a faculty member of an advising session with a student?f) Notes taken by the institution’s Affirmative Action officer when interviewing students regarding a sexual harassment charge made against a faculty member?g) Student photographs on a department’s bulletin board identifying the majors of that department?h) Medical records made and maintained by the university’s contracted doctor related to the treatment of a student?i) The employment records of an individual who is a full-time employee of the institution and is also a part-time student?j) Scores of a student who took the Test of English as a Foreign Language (TOEFL)?k) Test scores of a group of students identified only by ID number and kept in a faculty member’s office files only?l) A faculty member’s note about a student having an epileptic seizure in one of his classes and kept in his locked office files?m) Financial information on a student’s parents filed in the Financial Aid office?
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