Around midterm, faculty members will be notified by the Office of Registration and Academic Progress of the time when grades for the current session are due. After grades have been submitted in person to the office of the chairperson of the department, they will be processed through the Office of Registration and Academic Progress. Grades will be made available for student viewing on the Web and used at once for determining the student's eligibility to attend the next semester or term, to continue in sequential courses, to be recommended for graduation and often recommended for teaching certificate, for transcript of record to be sent elsewhere, and for other purposes.
A grade of NR will be recorded automatically by our office for any grade not properly reported. Notification of an NR grade is sent by our office to the department and to the instructor. If an NR grade is not removed by the fifth week of the following (academic year) term, our office will change the grade to an F if it is a graded course or NC if it is a credit/no-credit course. The grade audit is sent to the department.
Should any one faculty member fail to report all relevant grades by the hour they are due, the resulting situation is one of widespread inconvenience. Therefore, it is essential that the faculty submit all grades in the period in which they are due. It is essential that the grades be recorded on the Final Grade Reporting Form or through the Web in the proper format. Failure to submit the Final Grade Reporting Form to the Office of Registration and Academic Progress by the specified due date will result in the instructor submitting grades on the Change of Grade Form for each student to the Office of Registration and Academic Progress.
Specific and detailed instructions will come directly from our office to all departmental secretaries/administrative coordinators.
Students are graded in accordance with the system described in the catalog. The student's work in a course is to be regarded as finished by the close of the semester or term. Exception: graduate students have six years from the beginning of graduate study for the completion of courses RES 697, Research; THES 698, Thesis; DISS 799, Dissertation. If the work is not completed by the close of the semester or term, the student can be given an I until the work is completed or until the six-year period is ended.
A student whose work at the close of the semester or term is incomplete because of illness or some circumstances beyond the control of the student may be given an I and privileges of completing the work at a later time. Students who withdraw from a course under the terms specified for the mark of W may be given W.
The granting of an I must be approved at the end of the semester by the department head or chairperson, who retains one copy and sends a copy to the student. It is most important that the conditions for removing the I be as specific as possible. Removal of an I should be limited to as short a period as possible. If an I grade is not removed within the time agreed upon, it becomes an F. The maximum time permitted for the completion of an I grade is 12 months.
After 12 months, an I becomes an F. An exception is made when an I grade is given for RES 697, THES 698, DISS 799, or for a graduate or undergraduate course recommended by a department chairperson and approved by the appropriate dean.