Guidelines for Documenting and Submitting your Portfolio

Students who do not attend the Open House or are applying for scholarships must submit a digital portfolio. Your portfolio should be a PowerPoint presentation composed into a single PDF file. The portfolio can be e-mailed to if your file size is 20MB or less.

If your file size is greater than 20MB, the file must be saved on a CD and sent via postal mail to the School of Art, Art and Journalism Building, Room 401, Ball State University, 1101 N. McKinley Avenue, Muncie, IN 47306-0405.

Digital Portfolio
If you choose to submit a digital portfolio, your portfolio should be a PowerPoint presentation composed into a single PDF file. Do NOT submit actual artwork (folders, notebooks or binders), printed photographs, flash drives, or links to personal websites. Documentation of the digital portfolio must include a typed inventory sheet that lists the works submitted and corresponds to the order of the PowerPoint. The inventory sheet should be emailed as a separate PDF file from your PowerPoint.

Please consider the following when creating your PowerPoint:

    • Digital images must be formatted as JPEG. Resize the image to 72 DPI, with no more than 1100 pixels on the longest side, with the final file size being no greater than 20 MB. 
    • The PowerPoint slide show should include a title slide labeled with the student name and area of interest, followed by JPEG images of your artwork.
    • Each PowerPoint slide should be labeled with the title of work (or course number and title), medium, size, and date/term.
    • Please refrain from using any sound, music, animations, transitions, word art or graphics in the PowerPoint portfolio.
    • When shooting digital slides, make sure the artwork is parallel to the camera allowing for the artwork to fill the entire viewfinder.
    • Three-dimensional artwork can be documented from more than one view to adequately represent the work.
    • Additional views or details can be included if you feel the work cannot be shown adequately from a single view.
    • Only slide shows in PowerPoint format saved as a PDF file will be considered.
    • If you are submitting video, please upload your video files to YouTube, Vimeo, etc. and e-mail the links along with your digital portfolio to

    APPLICATION MATERIALS WILL NOT BE RETURNED. The portfolio submitted with the School of Art and scholarship applications becomes a permanent part of the applicant's art admission file.