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Promotion and Tenure Policy

The Miller College of Business Guidelines for Promotion and Tenure specify the organization of the Promotion and Tenure Committee (College Committee) and the procedures and criteria used for promotion and tenure within the framework of University policy specified in the University Promotion and Tenure Document as stated in the Faculty and Professional Personnel Handbook.  

The general purpose of the evaluation policy of the Miller College of Business is to encourage the pursuit of excellence in teaching, research, publication, creative endeavors, grant writing or other scholarly productivity and service in a professional capacity.

  1. Membership and organization of the College Committee
    1. The College Committee shall consist of the Dean of the College (Dean), an ex officio, non-voting member; the Associate Dean of the College, a non-voting observer; and one person from each Departmental Promotion and Tenure Committee (Departmental Committee) within the College.  The College representative to the University Promotion and Tenure Committee shall meet with the College Committee as a non-voting liaison person.
    2. The departmental person serving on the College Committee shall be elected by each department in accordance with his or her departmental guidelines but must be a member of the Departmental Committee. 
    3. No person may serve as a member of a College Committee who is a candidate for promotion.  An individual so elected who later becomes a candidate for promotion must resign from the committee.  Any members resigning will be replaced by their departments using their procedures for naming the departmental representative to the college committee.
    4. No person may serve as a member of a Departmental Committee who is a candidate for promotion.
    5. The name of the departmental representative to the College Committee should be submitted to the Dean by the department chairperson no later than the first week in April of each year.
    6. The Dean shall call an organizational meeting of the College Committee no later than the end of October for the purpose of electing a chairperson and a secretary.  
    7. The Associate Dean of the college or a departmental member of the College Committee will serve as secretary to the College Committee and coordinate all activities of the Committee with the Committee chairperson and Dean. 
    8. The chairperson shall have the responsibility for calling meetings as needed and the secretary will keep minutes of all committee actions.
    9. The terms of the Departmental Representative to the College Committee will be two years.
  2. Responsibilities of the College Committee shall be as follows:
    1. The Committee is responsible for implementing University and College promotion and tenure policies and procedures.  During its deliberations, the Committee shall follow the University Official policy for The Evaluation of Teaching and Procedures to be followed in Evaluation of Teaching as stated in the Faculty and Professional Personnel Handbook.
    2. The Committee is responsible for reviewing all departmental promotion and tenure guidelines and may give approval only when the procedures, policies and criteria comply with College and University policies and procedures;
    3. The Committee is responsible for receiving departmental recommendations for tenure, reviewing evidence concerning these recommendations and making its own recommendation to the Dean for consideration in the preparation of annual evaluation letters for non-tenured faculty;
    4. The Committee is responsible for receiving departmental recommendations for promotion, reviewing the recommendations in light of accepted promotion policy, considering the evidence of the candidate's qualifications for promotion and making recommendations regarding promotion to the Dean;
    5. The Committee is responsible for hearing appeals from faculty members who believe they have been aggrieved by the departmental action for promotion and/or tenure;
    6. The Committee chairperson is responsible for keeping the Departmental Committees informed of the dates by which information must be submitted for consideration by the College Committee; 
    7. Members of the College Committee should keep all information considered and all actions taken CONFIDENTIAL.
    8. The Dean shall inform the department chairpersons of the College Committee's decision about their candidates for tenure and/or promotion.
  3. Criteria for Promotion and Tenure. The evaluation of a faculty member's eligibility for promotion or tenure shall be based on evidence of a continuing pattern of achievement throughout the faculty member's professional career in the following areas:
    1. Teaching
    2. Research, publication, creative endeavors, grant writing or other scholarly productivity; 
    3. Service in a professional capacity. 
  4. Promotion—Procedures for considering evidence for promotion
    1. Procedures for considering evidence for promotion shall comply with the University policy and procedures included in the University Promotion and Tenure Document. 
    2. Recommendations for promotion shall be initiated by the Departmental committees and forwarded to the College Committee.
    3. The College Committee shall determine the documentation required for considering promotion recommendations and communicate this information to the Departmental Committees.
      1. Candidates being considered for promotion to professor must include in their documentation a minimum of two letters from external reviewers commenting on their research.
    4. Qualifications for promotion shall be considered in light of the initial letter of appointment and established Departmental qualifications. 
    5. Work accomplished before hiring at Ball State, as well as work accomplished while a faculty member at Ball State, will be considered in promotion deliberations. It is understood that greater attention and significance will be give to the work accomplished during the appointment at Ball State. The evidence must demonstrate a record of continuing activity. 
    6. Publications which are in print, in press, or accepted for publication may be counted in promotion deliberations. Bona fide evidence must be presented to document "in press" or "accepted" status.
    7. In matters of promotion, publications may be counted only once. 
    8. If the college Committee disagrees with a favorable promotion recommendation from the Department Committee, the College Committee shall provide the faculty member and the Dean with a written statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2) research, publication, creative endeavors, grant writing or other scholarly productivity, and 3) service in a professional capacity. 
    9. Credentials of those candidates recommended for promotion by the College Committee will be forwarded to the Dean in alphabetical order. 
    10. If the Dean disagrees with a favorable promotion recommendation from the College Committee, the Dean shall provide that faculty member and the College Committee with a written statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2) research, publication, creative endeavors, grant writing or other scholarly productivity, and 3) service in a professional capacity. 
    11. Any recommendation from the College Committee not receiving approval by the Dean shall be returned to the committee with reasons for the disapproval. A two-thirds vote of the committee shall be required to override the disapproval after which the Dean must forward the recommendation.
  5. 5. Tenure—Procedures for annual recommendations for non-tenured faculty members.
    1. Departmental Committees shall be notified in the fall of the dates when recommendations for non-tenured faculty should be submitted in order to comply with University policy of notification of faculty members for continuation of service to the University. 
    2. Recommendations by the Departmental Committees of progress toward tenure shall be reported to the College Promotion and Tenure Committee. 
    3. The College Committee shall review the departmental recommendations for all non-tenured faculty. 
      1. The Committee shall review the conditions for appointment and/or the initial letter of appointment and shall request from the Departmental Committee any supporting evidence needed for the evaluation of the faculty member.
      2. The Committee's recommendation shall be submitted along with the departmental recommendation to the Dean of the College. 
    4. Qualifications for tenure shall be considered in light of the initial letter of appointment and established departmental qualifications. 
    5. For all individuals hired by the University after June 30, 1981, tenure may be granted only to those who hold academic rank in an academic department 
    6. When a candidate is hired, academic rank of associate professor or professor must be recommended by the Department Chairperson in conjunction with the Departmental Committee, the College Committee, and approved by the Dean. Years granted toward tenure at the time of hiring must be recommended by the Department Committee in conjunction with the Department Chairperson, the College Committee, and subsequently approved by the Dean, University Administrators and the Board of Trustees. 
    7. The College Committee can make one of three recommendations: satisfactory progress toward tenure, unsatisfactory progress toward tenure, or termination.  If the College Committee disagrees with a favorable progress towards tenure (or a tenure) recommendation from the Department Committee, the College Committee shall provide that faculty member, the Department Committee and the Dean with a written statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2) research, publication, creative endeavors, grant writing or other scholarly productivity, and 3) service in a professional capacity.
    8. If the Dean disagrees with a favorable progress towards tenure (or a tenure recommendation from the College Committee), the Dean shall provide that faculty member and the College Committee with a written statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2) research, publication, creative endeavors, grant writing or other scholarly productivity, and 3) service in a professional capacity.
    9. Work accomplished before hiring at Ball State, as well as work accomplished while a faculty member at Ball State, will be considered in tenure deliberations. It is understood that greater attention and significance will be given to the work accomplished during the appointment at Ball State. The evidence must demonstrate a record of continuing activity. 
    10. Publications which are in print, in press, or accepted for publication may be counted in tenure deliberations. Bona fide evidence must be presented to document "in press" or "accepted" status.
    11. In matters of tenure, publications may be counted only once. 
    12. Any recommendation from the College Committee not receiving approval by the Dean shall be returned to the committee with reasons for the disapproval. A two-thirds vote of the committee shall be required to override the disapproval after which the Dean must forward the recommendation.
  6. Academic Rank. There are four basic academic ranks:  Instructor; Assistant Professor; Associate Professor; and Professor. (After January, 1991, no person will be hired into a tenure-track position at the rank of instructor.) Qualifications for rank include 1) consideration of degrees; 2) teaching; 3) research, publication, creative endeavors, grant writing or other scholarly productivity; and 4) service in a professional capacity. A terminal degree in the faculty member's specialty area is usually required for either hiring at or advancement to associate professor or professor. However, certain kind of expertise, experience and/or recognition may be accepted as appropriate qualifications for either rank, upon approval of the Provost and Vice President for Academic Affairs. 
    1. Qualifications for each rank are 
      1. Assistant Professor
        1. Potential to be an effective teacher in the specialty in which the candidate is hired. 
        2. Evidence of the potential for conducting research resulting in published works. 
        3. Evidence of the potential for service in a professional capacity. 
    2. Associate Professor
      1. Evidence of effective teaching. 
      2. Evidence of quality research resulting in published refereed journal articles and other published works. 
      3. Evidence of service in a professional capacity.
    3. Professor
      1. Evidence of effective teaching. 
      2. Evidence of high quality research resulting in published refereed journal articles and other published works, including at least two letters from external reviewers who have reviewed and commented on the evidence. The external review process will follow departmental and University policy for external reviews for candidates for promotion to professor.
      3. Evidence of significant service in a professional capacity. 
    4. 6.2 Advancement in rank is based on a continuing pattern of achievement throughout the faculty member's professional career in
      1. Teaching
      2. Research, publication, creative endeavors, grant writing or other scholarly productivity. 
      3. Service in a professional capacity. 
  7. 7. Appeals
    1. Appeals by the faculty members shall follow the procedures as outline in the University Promotion and Tenure Document. 
    2. The College Committee shall hear and act upon appeals by faculty members who disagree with the action of the Departmental Committee.
    3. An appeal from a faculty member to the College Committee must be in writing and should state the basis for appeal and include supporting evidence for consideration by the College Committee. 
    4. Actions of the College Committee may be appealed by the faculty member to the University Promotion and Tenure Committee. 
  8. 8. Establishing procedural guidelines for promotion and tenure
    1. Miller College of Business Guidelines for Promotion and Tenure shall be based on University Policy. 
    2. The College Guidelines provide a framework within which Departmental Guidelines must be established. 
    3. Any changes to the Miller College of Business Promotion and Tenure Document must be approved by the Miller College of Business faculty. 

This document approved by the College of Business Faculty at a meeting held on November 6, 1991.

Revised November 18, 2003.

Editorial change made to 7.2, January 20, 2004.  It was based upon a suggestion from the University P & T Committee.  The wording was changed from ". . . faculty members who believe they have been aggrieved . . . ."

Editorial changes made to 4.31, 5.6, and 6.132, March 17, 2006, based on suggestions from University P & T Committee.

Editorial change made October 23, 2006 to 1.3 based upon suggestion from University 

P & T Committee memo dated Oct. 11, 2006.

Editorial change made January 31, 2008 to 5.7 based upon suggestion from University 

P & T Committee memo dated January 17, 2008.