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Academic Peer Mentor Contract

By signing this contract, I agree to serve as an Academic Peer Mentor (APM) during the 2014-2015 academic year. The APM will aid in facilitating student learning and academic success in our living-learning communities (LLCs). The APM is a valued and important member of the living-learning community, the learning team associated with the learning community, and the residence hall staff team.  

The APM will report directly to the APM supervisor (living-learning community graduate coordinator) and indirectly to the LLC directors (residence hall directors working with the specific LLC in their community). In addition, the APM will often work with the assistant director of Housing and Residence Life for the coordination of living-learning programs. 

I understand and agree to:
I. Work as part of a learning team and residence hall staff, knowing Academic Peer Mentors will receive full room and board for services as an Academic Peer Mentor. Should the student cease to be an Academic Peer Mentor prior to the end of the contracted period, the student would be charged the room and board cost for the remainder of the housing contract or the housing contract cancellation penalty will apply. 

II. Attend various training sessions the semester prior to employment and throughout the year.

III. Participate in an orientation/training program each semester. The Fall orientation is scheduled for the six to eight day period prior to the opening of the residence halls. The Spring orientation is scheduled for the weekend prior to the opening of the residence halls.

IV. Meet all expectations set by the APM supervisor and assistant director of Housing and Residence Life for the coordination of living-learning programs.

V. Maintain a professional demeanor, optimistic attitude and positive role model, which includes, but is not limited to, being on time and prepared for all APM related commitments; dressing appropriately during all APM and LLC events and meetings; meeting deadlines; managing personal/professional time; using appropriate language and humor; and checking email at least once during business hours, while class is in session.

VI. Maintain confidentiality when in communication with students and information is only shared with the appropriate individuals on the learning team, usually your direct supervisor or LLC director.

VII. Respect the dignity of all individuals and refrain from language or behavior which would be incongruent with that respect. An Academic Peer Mentor is expected to handle disagreements, disappointments, and frustrations in a manner which reflects positively upon themselves, their staff, and the Office of Housing and Residence Life. 

VIII. Maintain a 2.75 cumulative GPA and be a full-time student over the course of my employment. There will be a review of any staff member whose GPA falls below a 2.50 for a semester even if the overall GPA is at least a 2.75. A staff member whose GPA falls below a 2.0 will be terminated.

IX. Abide by all Ball State policies and procedures. An Academic Peer Mentor is expected to be a positive role model through personal example. An Academic Peer Mentor may be subject to higher standards than a person in the general student population. 

X. Reapply for each subsequent year of employment I wish to remain employed as an Academic Peer Mentor, that the APM position is not an automatically renewed position, and that employment for each year is contingent on the approval of the APM supervisor and the Office of Housing and Residence Life.

XI. Revision of this agreement as situations arise. Revisions will be discussed before made.

XII. Not participate in outside organizations, committee work, student government, fraternities and sororities (including participating in pledging), or extra-curricular activities without prior written approval from the APM supervisor and associate director of Housing and Residence Life. An APM cannot pledge a fraternity or sorority during the first semester of employment.

XIII. Not be employed in any other capacity on- or off-campus. An Academic Peer Mentor may work additional jobs only during extended breaks, which are stated here to be only the break between fall and spring semesters and spring break. This work may not in any way affect the responsibilities of opening/closing the residence halls(s).

XIV. Not take an overload of classes (defined as 18 hours or more) without prior written approval of the APM supervisor and approval from the associate director of Housing and Residence Life, because of the extensive time demands of the APM position: Participation in an internship or student teaching experience must have prior written approval from the associate director of Housing and Residence Life.

XV. Host a minimum of two LLC field trips per year.

XVI. Read and follow the APM manual of Ball State University.

Furthermore: I, as the Academic Peer Mentor, or the Office of Housing and Residence Life, upon written notice, may terminate this agreement at any time during the period of the agreement. If termination occurs, I understand I am financially responsible for the remaining portion of the housing contract and I will be reassigned to another residence hall. If I decide to move off-campus, I am still responsible for the remaining portion of the residence hall contract as stated in the cancellation clause.

In accepting this contract, the Academic Peer Mentor’s loyalty, commitment, and fulfillment of expectation must be to Ball State University, the Office of Housing and Residence Life, and the APM supervisors.

I am aware and understand any breach of confidentiality or not adhering to the expectations listed on this employment contract may result in employee discipline.