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Meeting Minutes

Ball State University Alumni Association
Greater Indianapolis Area Alumni Chapter
Board of Directors Meeting
Scotty’s Brewhouse, 96th Street, Indianapolis
Tuesday, March 19, 2013


Members and Guests Present: Tom Andrews, Jason Blythe, Julie Bradshaw, Brenda Cox, Kevin Ervin, Russ Lawrence, Mike Michelin, Tom Nowak, Kara Traut, Kate Webber

Review of Past Outings:

Casino Night Review – Casino Night was held Saturday, February 23, 2013 at the Knight of Columbus. Numbers were down, however, those who attended had a good time. It was a nice addition to have Coach Lembo speak. The board members did a great job as dealers. It was suggested that, in the future, we charge a couple more dollars per person so the dealers do not have to pay (since most did not get a break/chance to gamble or eat during the event). Russ reported that we should not continue with the event next year, as attendance has steadily decreased, and perhaps a gambling event was not sustainable now that there are more options for “real” gambling in Indiana. The board will brainstorm “fresh” ideas for a new event in its place.

Summer Outings:

Theatre Outings – The next outing will be held Thursday, April 18, 2013 at Beef and Boards for “Menopause the Musical.” Doors open at 6:00 p.m., buffet at 6:30 p.m., and showtime at 8:00 p.m. Cost for the outing is $47 per person and reservations can be accepted online until April 10.

Brenda would like to book early for the 2014 outing, since the popular “Book of Mormon” show is scheduled at the Murat in June 2014. Of the dates available, the group decided on Saturday, June 21, 2014 show starting at 8:00 p.m. Ticket prices range from $39 to $89 and we expect to charge an additional $16-$18 for a reception beforehand.

Golf and Dinner Outing – The outing is scheduled for Wednesday, June 26 at Wood Wind Golf Club in Westfield, IN with a shotgun start at 12:30 p.m. Kate will reach out to Golf Coach Mike Fleck in hopes to organize several Ball State coaches entering a team with their Indy alumni. We need to promote the outing earlier and work hard to get more teams involved this year (it was suggested that each board member get at least one team to register).

CPE Seminar – Kevin reported that both Jim Duncan and Jim Schmutte have agreed to facilitate the seminar again this year. Since the golf start time is a half hour earlier this year, we will just make the registration window smaller (15 minutes) in the beginning to accommodate the golfers in the group. Kate will get a list of accounting alumni in Indianapolis if the board would like to make calls to encourage attendance.

Indians Picnic and Baseball Outing – There was much discussion on the baseball outing. The BSUAA is no longer able to underwrite the cost of kids tickets, which would make the price per family way higher. The board agreed that the best date was the June date, however, other Indianapolis alumni events were also taking place during that weekend. We discussed lawn seating vs. regular seating to help cut costs (or even offering that as an option). *Unfortunately, we could not provide enough justification to continue with the event. We will need to look into more cost-effective family events for the future.

Symphony on the Prairie – Kara agreed to chair the event again this year, but will need board assistance with set-up, distributing nametags, etc. since we have been drawing larger crowds for this event. The group decided on the Saturday, July 20 show “50 Years of Rock ‘n’ Roll: Music of the Rolling Stones.” Doors open at 5:30 p.m., reception will begin at 6:00 p.m., and the show starts at 8:00 p.m.

Pub Crawl – Tom reported that the next pub crawl is Saturday, June 22. His friend, Tom Hague, plans these events and you can see additional information and updates, as venues are decided, on their Facebook page (search Indy Pub Crawl). Although we agreed this would be a good draw for young alumni, the group was concerned about liability issues if we get involved and if there was a strong enough strategy to host our alumni at the event. Tom will be attending on June 22 and board members are encouraged to go with him to see if this is something we would like to pursue.

Open Board Position – We have an open position on the board and voted on a replacement. We will reach out to them soon.  

Alumni Council/Alumni Association Report – The last Alumni Council meeting was held on February 9. Julie reported that times are changing and President Gora spoke about budget cuts, declining support from the state, and the importance of increasing philanthropy. The university would like to see higher 4-year graduation rates. There is an upcoming athletics capital campaign that will be launched April 20. The campaign will support new facilities for women’s soccer, softball, football, and men’s volleyball to make the programs more competitive and enhance recruitment. The next meeting is scheduled for June 8, 2013.

Other Business –Homecoming is scheduled for October 12 and the Cardinals will take on Kent State.

We need to all promote board activities on our personal Facebook pages and Twitter feeds to increase attendance.

Other event ideas included a “wine and canvas” or “wine and table” venue.

Next Board Meeting – The next meeting will be held Wednesday, October 2 at 6:00 p.m. at Scotty’s Brewhouse on 96th Street.

Alumni Association
Ball State University
Muncie, IN 47306

Phone: 765-285-1080; toll free 888-I-GO-4-BSU
Fax: 765-285-1414
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