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Meeting Minutes

Ball State University Alumni Association
Greater Indianapolis Area Alumni Chapter
Board of Directors Meeting
Wednesday, February 25, 2015
6:00 P.M. Scotty’s Downtown



Members and Guests Present: Tom Andrews, Brenda Cox, Brian Geiselhart, Mark Hess, Carol Kosisko, Steph Meyers, Michele Musson, Kara Traut, John Waite, Scott Wenclewicz, and guest Pat Szuch.


Report on Winter Outings


Pacers Outing – Scott reported that there were approximately 70 who purchased tickets for the game and stopped by Pearl Street Pizzeria for the pre-game on January 31. The three ticket levels offered seemed to please everyone, but guests did not stay long at the pre-game since the venue was very crowded and they were unclear of the timing of the event. Scott asked for suggestions on how to get more patron interaction at the pre-game since it is not possible at the game. Michele suggested selecting a different, less crowded venue and/or letting guests know of the pre-game expectations/schedule well in advance (drink specials, door prizes drawn every 15 minutes with a large door prize a half hour before the game to end the pre-game, etc.). Michele and Brian offered to help with pre-game marketing for the next Pacers Outing.


Spring/Summer Outings


Indians Picnic and Baseball Outing – John Waite will chair the event. June 27, 2015 has been selected for the outing. Pricing will be $16.50 for the picnic and $8 for the game (for 100 guests and over). We will charge $25 for an adult’s picnic and game package, and $15 for a children’s package. Game tickets only will also be available at $8 each. Carol will request a Charlie Cardinal appearance, as well as call on Indy area alumni business people for sponsorship of kids tickets.

Indianapolis Cardinal Business Forum – The next forum will be held Thursday, June 4, 2015, at the Ritz Charles. The chapter would like to print postcards with upcoming Indy event information to place on the tables, as well as have board representation at the event. Volunteers and business sponsorships are still needed. Contact Brian if interested.

Golf and Dinner Outing –Scott Wenclewicz reported that River Glen Country Club is available Thursday, June 25, 2015 for this year’s outing. This date would work for incorporation of the Cardinal Coaches Caravan, but a July date is preferred by the board because of less schedule conflicts and to spread out the chapter events. The board did not feel that the coaches are a big draw at the Indianapolis Golf & Dinner outing. Scott will check with River Glen on early July dates as well and report back to the board for a final decision.

Symphony on the Prairie – Kara Traut agreed to chair the event again this year with support from Julie Bradshaw. The August 15, 2015 concert with Big Bad Voodoo Daddy has been selected. Ticket price will still be $20, with doors opening at 5:30 p.m., the reception beginning at 6:00 p.m. and the show starting at 8:00 p.m.


Officers and Board Positions


Julie Bradshaw’s term as the chapter’s alumni council representative expires after their June meeting. Julie has expressed interest in serving another term. Carol will check on term limits and let the board know if Julie may serve again. If not, Kara Traut expressed an interest in the position. The board will call a phone conference meeting this summer to hear nominations and vote.


Alumni Council/Alumni Association Report


In the unexpected absence of Alumni Council representative, Julie Bradshaw, Tom Andrews reported that a new Award for Excellence in Service and Leadership was presented posthumously to John Bowles for his service on the Alumni Council. The BSUAA’s $300,000 Cardinal Commitment Campaign matching challenge was successful, raising over $1.9 million, as well as achieving 100% of the Alumni Council members’ involvement in the campaign. The new Director of Athletics, Mark Sandy, was introduced to the Alumni Council at the January meeting. The BSU Foundation and Advancement unification plan was presented to the Council. The BSUAA calendar has been changed to fiscal year (July 1 – June 30) to align with the university and BSU Foundation’s calendars. A new Young Alumni Council has been created and will be represented on the Alumni Council by Michele Musson of the Indianapolis Chapter Board. Congratulations, Michele! Board member Brian Geiselhart is also a member of the Young Alumni Council.


Other Business


Meeting guest, Pat Szuch reported on her efforts to bring information to Indianapolis area alumni through the creation of a quarterly Indy E-Newsletter. It is a collaboration between her, Kelly Favory of the Indianapolis Center, and Steve Fulton of Alumni Programs. Pat would like to include an article in the next newsletter about Brenda Cox, her leadership of the board and her passion for the chapter. Pat also asked for other ideas for the newsletter and to be kept abreast of all upcoming events to include. Feel free to contact Pat with submissions or ideas at pszuch@bsu.edu or by phone (317-509-1337).

Tom Andrews reported that the Indy Pub Crawl will be held on Saturday, February 28, 2015. Unfortunately, he only received notice a week ago which does not give time to form an Indianapolis area alumni group.

Steph Meyers expressed an interest in organizing an Indy Fuel ice hockey outing next winter. Tom agreed to assist in finding a pre-game option that would be affordable for families.


Next Board Meeting


The next meeting will be held Tuesday, September 15, 2015 at 6:00 p.m. Location tentatively set for Scotty’s Brewhouse on 96th Street.

Alumni Association
Ball State University
Muncie, IN 47306

Phone: 765-285-1080; toll free 888-I-GO-4-BSU
Fax: 765-285-1414
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