NATURAL RESOURCES AND ENVIRONMENTAL MANAGEMENT ALUMNI CONSTITUENT SOCIETYJanuary 31, 2013Members Present: Nat Baker, Terry Coleman, James Eflin, Kyle Johnson, Emily Kress, John Maher, Bruce Oldham, Amanda Smith, Dean Smith, Danesa Stolz, Sue Taylor, Keegan Waggener, Laura Waldron, and Denise Wright. Guest: Amy Gregg. Call to OrderThe meeting was called to order by former president, Terry Coleman at 4:27 p.m. Minutes Minutes from the November 28, 2012 meeting were unanimously approved after a motion from Kress and a second from Oldham. Alumni CouncilColeman noted that Council had not met since the last NREM Alumni Society’s board of directors meeting. Council will meet on February 9, 2013. Department UpdateEflin reported that he does not have specifics on the number of NREM majors and minors this semester, but, despite a slip in 101 enrollment, all NREM classes are full. In faculty news, Pichtel is on sabbatical in Scotland and will go to India. Popovicova is at the Costa Rica Center this semester. She and the students are blogging about their experiences. Gregg is the new graduate program advisor. Two faculty members will resign at the end of the semester. Lepore is moving to Oregon and and Chandler is retiring. Eflin added that they have not received authorization to rehire for the soil science position as of yet. If there is a rehire, it will most likely be a 1-2 year contract position and not tenure line. Eflin stated that NREM faculty had their college meeting with President Gora last week and a majority of the meeting focused on budget and the changing funding formula by the state. There is a focus on recruiting high impact, STEM undergraduate students. NREM is not currently classified as a STEM program and the department will work to change this. Bylaws UpdateThe NREM Alumni Society Bylaws relating to the Council Representative (Section 3) list the term of service as two-years. After a motion from Maher, and a second from Wright, the motion carried to make the term a three-year term and put it in line with other Council and society terms. In 30 days, the society will vote again via email to solidify the vote. AwardsColeman reported that the awards committee is in need of additional nominations for award recipients. Faculty could be very beneficial in providing names. Johnson added that faculty do not have to know what an alumnus is up to now, just provide names of outstanding students for the committee to follow up with. Eflin will send a list of outstanding seniors and graduate assistants to Taylor. Awards DinnerWright will work on a PowerPoint presentation for the Awards Dinner again this year. She requested that faculty from the department provide her with photos of staff, GAs, and scholarship recipients be sent to her. She would also like to receive any alumni society activity photos for the presentation. The board agreed to continue to provide prizes for the class with the most members in attendance. Due to advanced booking of the Alumni Center, the best date available for the 2014 awards is April 4. Cardinals After Work at the Downtown Rock Bottom – March 14, 2013 from 4:30 – 7:00 PMColeman noted that Dean Maggiotto enjoyed the 2012 event and would like to see it grow. Coleman suggested that board members each encourage 5-8 people to attend. It will take approximately 200 people for the event to break even. Taylor added that a gift component is now added to event registration forms. Alumni will have the option to make a gift to NREM, their own department, the Alumni Association, or another campus fund.Auction items. Coleman reported that one auction item will include dinner for the recipient and guest with Dean Maggiotto and his wife, Ellie, at Ruth’s Chris Steakhouse. Darleen Lugenbuhl contacted the restaurant management and they will underwrite a portion of the dinner, up to $300. Coleman asked if the alumni society would be willing to cover remaining costs of the dinner if the gift and the auction sale price are not sufficient. Kress made a motion to approve this funding, D. Smith, seconded, and the board unanimously approved covering additional costs associated with the Ruth’s Chris meal. With regards to additional auction items, Oldham has spoken to an artist who can do Ball State art. Oldham is hoping to have a framed print for the auction. A. Smith added that she has prints that can be donated to the auction. Is there a way to get gift in-kind credit? Eflin believes that this can be done. Taylor will look into this, but also suggested that A. Smith email her with details about the prints and include photos. Stolz can donate a Fishers Parks & Recreation program to the auction. Eflin will talk to faculty about purchasing gift certificates for massage services offered on campus. Coleman will work with Waldron on purchasing Ball State logo items, per the November board decision to fund such items. D. Smith suggested that a minimum amount be set for all auction items. It was reiterated that all auction proceeds go back to the NREM Alumni Society fund.Reception Publicity. A. Smith requested a .jpg post card for alumni to post on personal Facebook walls. She envisions it as being a save the date, but it can link to online registration. Waldron will check with Steve Fulton about this. Commencement Luncheon Potential – May 4, 2013Eflin announced that the NREM Commencement ceremony will be at 3:00 or 4:00 p.m. He noted that a luncheon for graduates and alumni would be more feasible than a brunch. In addition, it is difficult to make lunch reservations for a large group on Commencement. He suggested a lunch be held at the Christy Woods Shelter, like the fall picnic. Eflin had suggested that the faculty carry-in food items for the lunch. After much discussion, the board decided that catering might be a more appealing option. This way, faculty and alumni would be able to mingle with students and families and not be cooking or cleaning up. Coleman suggested that NREM and/or the Alumni Society underwrite the cost of a caterer. Eflin will talk with the faculty at an upcoming meeting. It was also discussed that requesting a nominal fee for the meal would also encourage students and families to make reservations in advance and to follow through on their attendance plans. Eflin said that there should be approximately 30 NREM graduates at May Commencement. Assuming that students will bring approximately six guests, the board will base catering numbers on this and the number of faculty and NREM Alumni Society members who make plans to attend. Taylor will investigate the cost of hiring a shuttle to transport families from the Christy Woods Shelter to the Commencement festivities and back. River Clean-UpMaher will look into dates for a fall river clean-up. He requested that the clean-up not be made mandatory for students and possibly that it just be offered to students in a water resource class. Career Panel Review – November 28, 2012 D. Smith expressed that the panel was very good and that it was attended by approximately 40 students. K. Johnson noted that a few students who attended the Fair, remembered him speaking at the panel in the fall. Gregg really enjoyed the panel and would like to see it continue in the fall. It was suggested that a smaller panel would be more effective – six alumni or so. It was noted that that was the original size of the panel, but a student panelist and a couple of board members in attendance that evening were added to the panel at the event. Internship & Career Fair Review - January 31, 2013One hundred and seventy-one students attended the Fair. Stolz suggested that proof of attendance not be provided in the future. She noted that many didn’t need it, but also that the Career Center tracks attendance and can easily provide proof to professors upon request. Eflin agreed. Stolz also reported that the raffle of logo items was very popular. She suggested that exhibitors be required to bring 10 items in the future, even candy bars if logo items are not available. Gregg provided some feedback from students who attended the fair. They would like the exhibitors to have a better understanding of what students are looking for and request increased diversity in the organizations represented. (NOTE: Registered attendees included: three private consulting firms, one county health department, one zoo, one museum, one county GIS department, one county emergency management department, one environmental program from the Indiana National Guard, four local divisions of federal agencies, two non-profits, one professional association, and six parks related organizations (i.e., forestry, county parks, and state parks in Indiana and Ohio). Stolz and A. Smith noted that students still need to submit an online application to work with their organizations and not simply provide them with a resume. Eflin noted that students will be given clearer information on attire, demeanor, and that some organizations will require online applications. D. Smith requested information on how many attendees receive internships or summer jobs after the Fair. Stolz would like to survey exhibitors as well. Waldron will survey the exhibitors and check with the Career Center about surveying student attendees in the fall to see if they received internships or employment and request feedback on their experiences. D. Smith agreed that these would be good statistics to have and that it may also be a great marketing tool. Upcoming EventsCardinals After Work Reception at Indianapolis Rock Bottom – Thursday, March 14, 4:30 – 7:00 p.m. NREM Alumni Awards Reception and Dinner – Friday, April 19, 6:00 p.m. AdjournmentThe meeting was adjourned at 6:50 p.m. following a motion from Eflin and a second from A. Smith. The next meeting will be held at 4:00 p.m. on June 26, 2013 at Strawtown. Thanks to Oldham for arranging space. An additional meeting is scheduled for Thursday, August 29, 2013 at 4:00 p.m. A home football game will follow.
NATURAL RESOURCES AND ENVIRONMENTAL MANAGEMENT ALUMNI CONSTITUENT SOCIETYNovember 28, 2012Present: Nat Baker, John Bergman, Terry Coleman, James Davis, Kyle Johnson, Tim Johnson, Emily Kress, Jason LeMaster, John Maher, Bruce Oldham, Amanda Smith, Dean Smith, Sue Taylor, Laura Waldron, Keegan Waggener, and Denise Wright.Call to Order: The meeting was called to order at 4:05 p.m. by President James Davis.Minutes The minutes from the August 30, 2012 meeting were unanimously approved as written, following Coleman’s move to approve and Bergman’s second. Alumni Council . Council last met during Family Weekend, September 22, 2012. Bergman noted that President Gora spoke to the Council about increased enrollment and applications, continually improving SAT points and increased GPA scores for incoming students. This was Julie Stroh’s first meeting with the Alumni Council. Stroh became the executive director of Alumni Programs at the beginning of September. Internship & Career Fair – Thursday, January 31, 2013A. Smith suggested that CRIPE and IPRA be invited to the Fair. Oldham said that IPRA would participate and he is working to increase the relationship between IPRA and Ball State University. He is hoping to bring the state conference to Ball State in the near future. Davis would like breakdown of NREM majors/concentrations to help the society determine the organizations that should be targeted for the Fair. Taylor noted that Stolz and A. Smith have traditionally rounded up door prizes for the Fair. Should this be pursued again? Wright loves the idea of door prizes and believes that students enjoy them as well. A. Smith agreed and said she is willing to bring items to the fair. Davis will email Stolz and determine her interest. The board decided to ask the vendors to bring door prizes when sending in their event confirmation. Tentatively, the following board members plan to be in attendance at the fair: Baker, Coleman, Davis, Johnson, Oldham, A. Smith, and Wright. Waldron will send the board a message and registration form so board members can invite their professional contacts to the Fair. This personal connection will help. Board members should copy Waldron on any invites. For homeland security it was requested that the focus be on chemical security. Davis will talk with DNR engineering.Awards The Awards Committee will meet on January 17, 2013 at 5 p.m. in the Alumni Center. Let Taylor know if you need to participate by phone.Rock Bottom – Thursday, March 14, 2013 from 4:00 – 7:00 p.m. Dean Maggiotto and several CSH faculty will be in attendance. The society needs, and anticipates, higher participation for the 2013 event. The goal is to have at least 150 alumni and friends in attendance. Taylor can print posters that board members can distribute and electronic communication also will be utilized. Oldham asked if Rock Bottom will allow the society to post a flyer in the building the week or so before the event for promotional purposes. Wright asked if the event could be advertised on the Indy Center television. Board thinks yes. (Side note: Taylor checked with Rock Bottom and has a poster approved). Bergman suggested making the Indy chapter aware of the event. A. Smith, Oldham, and LeMaster will work on promoting the event to Hamilton County alumni. Baker offered to call alumni. Davis agreed that he would make calls as well. Wright suggested inviting former professors and the board agreed. A. Smith will invite Alumni Council president Fred Cox. The board would like to have Charlie Cardinal in attendance and will promote the appearance in registration materials. Wright asked if another celebrity CSH grad might be a draw to the event. Baker suggested local meteorologist Pamela Gardener. Bergman requested that prizes or giveaways be available at the event. Coleman and Oldham suggested that the board determine an amount from the society’s budget to cover small door prizes. After some discussion, Oldham made a motion to allot $200 from the NREM Alumni Society for prizes to be sold at a silent auction, with money raised going back to the NREM Alumni Society. Coleman offered to man the auction and is willing to look into auction items. A. Smith seconded the motion and the motion passed unanimously. In further discussion, the board suggested items such as a signed Ball State football, Ball State artwork/print, and other Ball State memorabilia be pursued for the auction.At the request of the board, Taylor said she will try to have a Rock Bottom flyer available by the Internship & Career Fair. Coleman moved to charge $20 for the Rock Bottom event. Bergman added that registration materials need to promote that the cost includes one free drink and heavy appetizers. Coleman asked if a line item for a gift will be on the reservation form. Taylor noted that a separate line item can be included. Baker suggested doing that at the awards dinner as well and the board agreed. Baker noted that if each board member brings 11 or 12 guests, 200 people will attend and the event will break even. Coleman withdrew his initial motion and submitted one for Taylor to determine the fee, but that it will not exceed $20, even with credit card fees. Davis and Wright seconded the motion and the motion passed unanimously. Board membership Expiring terms were reviewed and all members re-upped their commitment. Taylor will check with Stolz on her membership plans.AdjournmentThe next meeting of the NREM Alumni Society's board of directors is Thursday, January 31, 2013 at 4:00 p.m. in the Alumni Center. This will follow the Internship & Career Fair, which runs from noon-4:00 p.m. Board adjourns at 5:45 p.m. for the meet and greet and career panel in WQ.
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