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TC Alumni Society Constitution and Bylaws

Article I

The name of this organization shall be The Teachers College Alumni Society of Ball State University hereafter referred to as “Society”.

Article II

Purpose

Section 1. The purpose of the Society shall be to stimulate the interest and support of all graduates and former students of Ball State University who were enrolled in any educator preparation or Teachers College program or have been actively engaged in the field of education and furthering the educational, professional, and social interest of the Teachers College collectively by:

a. Developing a wider acquaintance and fellowship between the members of the Society and the professional education faculty of the University.

b. Serving in an advisory and support capacity with regard to programs in education and other human service fields that mutually benefit the alumni, students and the University.

c. Taking appropriate action when needed for the continued improvement of the education professions and providing input into the professional offerings and services of the Teachers College.

d. Inspiring a greater devotion, loyalty and appreciation towards the Teachers College, its culture and traditions, and what it has to offer at the local, state, national and international levels.

Article III

Membership of the Society

Section 1. Membership in the Society shall be limited to former students who were enrolled in educator preparation or Teachers College programs at Ball State University, current and former administrators and faculty of the Teachers College, and others who have made significant contributions towards the education profession and who will enhance the mission of the Teachers College. By a majority vote of the Society’s Board non-alumni may become a member of the Society.

Section 2. Active membership in this Society is accorded to members who have financially supported the Teachers College with a gift to the Ball State University Foundation during the current year.

Article IV

Society Board

Section 1. Membership on the Society Board

Voting members

a. The Dean of the Teachers College

b. A faculty representative from the Teacher College

c. Ten active members of the Teachers College Alumni Society

d. Two student representatives from the Teachers College

Non-voting members

a. A representative from the Office of Alumni Programs

Section 2. Selection

a. The Dean of the Teachers College (ex officio)

b. The faculty representative from the Teachers College is appointed by the Dean of the Teachers College.

c. The student representatives from the Teachers College are appointed by the Dean of the Teachers College.

d. The ten members to the Society Board are elected at large by the members of the Board. (An attempt should be made to maintain a balanced cross section of Society membership as well as geographical regions where Society members reside.)

e. The Alumni Programs Representative is appointed by the Associate Vice President of Alumni Programs.

f. The Society Board is empowered to fill vacancies of unexpired terms of board members and/or officers. The President in consultation with the Dean of the Teachers College will recommend the replacement to the Board. The appointment shall be approved by a majority vote of the board members present.

g. All elected and appointed board members shall take office on July 1 following their election or appointment.

Section 3. Term of Office

a. Dean of the Teachers College (ex officio)

b. Faculty representative – three-year term with a limit of six consecutive years

c. An undergraduate and graduate student representative – one-year terms may be reappointed

d. Ten at large board members:(1) three-year terms with a limit of six consecutive years on the board(2) Under unusual circumstances a board member’s term may be extended for an additional year by a two thirds vote of the Alumni Society Board.

e. The Alumni Programs Representative (ex officio)

Article V

Officers

Section 1. The officers of the Society Board shall be President, Vice President, Secretary, and Alumni Council Representative.

a. The President shall be elected annually by the majority vote of the Board and shall preside at all Society board meetings. The President shall work with the Dean of Teachers College in the general supervision of all board work.

b. The Vice President shall be elected annually by the majority vote of the Board and preside in the absence of the President and assist the President in any other way necessary.

c. The Secretary shall be elected annually by the majority vote of the Board and will work with the Alumni Programs Representative in recording and keeping the minutes of all meetings.

d. The Alumni Council Representative shall serve for a term of three years on the Ball State University Alumni Council representing the interests of the Society.

Article VI

Meetings and Agendas

Section 1. There shall be a minimum of one meeting annually of the Society Board. Meetings will be held on or near the campus and called by the Society Board President in consultation with the Alumni Programs Representative and the Dean of the Teachers College.

Section 2. The agenda for all Board meetings will be determined by the President of the Society in consultation with the Alumni Programs Representative and the Dean of the Teachers College. The agenda will be sent to all board members prior to the meeting.

Section 3. Any general meeting or activity of the Society will be presided over by the President of the Society in consultation with the Alumni Programs Representative and the Dean of Teachers College.

Article VII

Society Board Committees Duties

Section 1. The President of the Society in consultation the Alumni Programs Representative and the Dean of Teachers College shall appoint all committees. The committees include the Nominating Committee, the Budget and Activities Committee, the Scholarship Committee, the Outstanding Alumni Awards Committee and the Innovative Education Grant Committee. Other committees shall be established as deemed necessary by the Society Board.

Section 2. All committees will meet at least annually to perform their duties.

a. The Nominating Committee will, at the last board meeting of the fiscal year, propose and recommend a slate of officers and at large positions to the Society Board for its approvals.

b. The Budget and Activities Committee in consultation with the Dean of Teachers College is charged with recommending alumni activities along with an accompanying budget to present to the Board for approval.

c. The Scholarship Committee will review all scholarship applications and make recommendations to the Society Board for its approval.

d. The Outstanding Alumni Awards Committee will review all candidate applications and make recommendations to the Society Board for its approval.

e. The Innovative Education Grant committee will review all applications and make recommendations to the Society Board for its approval.

Article VIII

Amendments

Section 1. The Constitution and Bylaws of the Society may be amended provided the amendment or amendments shall be introduced at a Society Board meeting and receive a two-thirds vote of the board.

Last Revised: September 12, 2015