Bursar and Loan Adminstration

Tax Relief Act FAQ

The 1098-T Form

What is Form 1098-T?
How do I receive a copy of Form 1098-T?
My Form 1098-T contains incorrect information.  How can this be corrected?

Form W-9S and SSN

Why does Ball State University need my Social Security Number (SSN)?  What is an IRS Form W-9S?
I don't want to give the University my SSN.  Can I still claim the education tax credits on my tax return?
Where can I complete Form W-9S?

Filing with the IRS

I do my own taxes and don't have a tax advisor.  How do I find out what to do?
Which IRS form do I use to claim these educational tax credits?
Should I attach the IRS Form 1098-T to my tax return when I mail it?
What information did Ball State University send to the IRS?

What Qualifies?

How can I find out if I am eligible for a tax benefit?
Which fees are qualified and which are unqualified?  
I took courses during the most recent calendar year, but did not receive an IRS Form 1098-T.  Why not?
Since I received Form 1098-T from the University, do I qualify for one of the education tax credits?
How much can I claim on my taxes?  How do I know what to put on my tax return?
How do I get an application for the American Opportunity Tax Credit (formerly Hope Scholarship)?

 

The 1098-T Form

What is Form 1098-T?
The IRS Form 1098-T, Tuition Payment Statement, is an informational statement of eligible educational expenses; for example, qualified tuition and related expenses, and Scholarships and Grants. Form 1098-T is required by the IRS and is issued by the eligible educational institution in which the student attended. It assists the student and the IRS in determining if the student qualifies for the American Opportunity Tax Credit (formerly Hope Scholarship Credit) or Lifetime Learning Credit.

Effective for the 2012 tax reporting year, Ball State is reporting allowable charges in Box 2 of your 1098T forms.  This is a change from prior years, when we reported allowed payments in Box 1.  This does not change your requirement to report to the IRS the allowable payments made in 2012.

How do I receive a copy of Form 1098-T?
This form is automatically mailed to the home address (or a local address if home address was not provided) for every student who took credit classes during the calendar year, unless your student signed up to receive their 1098-T form electronically. The IRS requires Form 1098-T to be postmarked by January 31st of the following calendar year. If you did not receive a Form 1098-T, please log into the ECSI website to retrieve a copy. When logging into the ECSI website, you will enter the following information:

  • School Code (Ball State's school code is Z8)
  • Account Number (student's social security number)
  • Pin/Password

If you do not know your pin or password, click on the Need help logging in? link. You will be prompted to provide your First and Last Name, the last four digits of your social security number, your date of birth, and your zip code. Once you select the submit button, the system will provide to you your login information.

From the main account page, you may select the Tax Information link to select a 1098-T form to view and print.  

My Form 1098-T contains incorrect information. How can this be corrected?
Contact us at bursar@bsu.edu and explain what information you feel is incorrect. If Form 1098-T does contain incorrect information, a corrected form will be issued.

Form W-9S and SSN

Why does Ball State University need my Social Security Number (SSN)? What is an IRS Form W-9S?
The IRS Form W-9S is a request for the student's SSN. The University is required to file information regarding payments of qualified tuition and fees (IRS Form 1098-T) with the IRS, and the SSN is required to file this information.

I don't want to give the University my SSN. Can I still claim the education tax credits on my tax return?
Without your SSN, the University cannot file an information return with the IRS or with the student.

Where can I complete Form W-9S?
If you have not provided the University with your SSN, a Form W-9S will be mailed to your local address by November 15th. If you did not receive a form please print this form (PDF). Forms are also available at the Office of Bursar and Loan Administration, LU B31. December 1st is the deadline for the completed forms to be returned to:

Ball State University
Office of Bursar and Loan Administration
Muncie, IN 47306-0725

Filing with the IRS

I do my own taxes and don't have a tax advisor, how do I find out what to do?
The University cannot give tax advice. You can contact the IRS by phone or internet (www.irs.gov) to ask questions or obtain publications and forms. Another source of information would be any reputable tax preparation service.

Which IRS form do I use to claim these educational tax credits?
IRS Form 8863 is used to calculate educational tax credits. IRS Publication 970, "Tax Benefits for Higher Education", may be helpful to you.

Should I attach the IRS Form 1098-T to my tax return when I mail it?
No. The IRS Form 1098-T is an informational report only. You should keep it in your tax file as a backup, along with copies of your statements and receipts from each semester.

What information did Ball State University send to the IRS?
We sent your name, taxpayer id, whether you were considered enrolled at least half time, and if you were a graduate student. We also provided the charges assessed for qualified and related expenses and the total scholarships or grants actually paid during the calendar year.

What Qualifies?

How can I find out if I am eligible for a tax benefit?
The University cannot provide tax advice. Read or obtain IRS Publication 970 from the IRS web site (www.irs.gov) or phone the IRS at 1-800-829-1040. Another source of information would be any reputable tax preparation service.

Which charges are qualified?
Payments to tuition, general fees, course based fees, textbooks and electronic textbook fees, and university technology fees (NOT the residence hall tech fee) are qualified charges.

I took courses during the most recent calendar year but did not receive an IRS Form 1098-T. Why not?
We send IRS 1098-T forms to students who receive credit for classes during the calendar year. We also receive many returned 1098-T forms, because the recorded address of the student is no longer valid. Current students may obtain a Form 1098-T from the ECSI website. If you are a former student and it is February 15 or after, you may request a duplicate.

  • When logging into the ECSI website, you will enter the following information:
  • School Code (Ball State's school code is Z8)
  • Account Number (student's social security number)
  • Pin/Password

If you do not know your pin or password, click on the Need help logging in? link. You will be prompted to provide your First and Last Name, the last four digits of your social security number, your date of birth, and your zip code. Once you select the submit button, the system will provide to you your login information.

From the main account page, you may select the Tax Information link to select a 1098-T form to view and print.

Since I received Form 1098-T from the University, do I qualify for one of the education tax credits?
Not necessarily. Determination of eligibility is the responsibility of the taxpayer. The University is required to file Form 1098-T with the IRS and with each student whose payments were applied to qualified tuition and related expenses.

How much can I claim on my taxes? How do I know what to put on my tax return?
The University cannot give you tax advice. We comply with Federal regulations by annually sending IRS Form 1098-T to the students. These forms are mailed in late January. Please consult your personal tax advisor for more information pertaining to your particular situation.

How do I get an application for the American Opportunity Tax Credit (formerly Hope Scholarship)?
There is no application for the American Opportunity Tax Credit. It is a tax credit available to some taxpayers and is claimed when you complete your U.S. Federal income tax return. Please check with your personal tax advisor for eligibility.

 

 

 

 

 

 

 

 

 

Bursar and Loan Administration
Lucina Hall (LU), room B32
Ball State University
Muncie, IN 47306

Hours: 8 a.m. - 5 p.m. Monday - Friday (Summer Hours: 7:30 a.m. to 4 p.m.)
Phone: 765-285-1643
Fax: 765-285-2468
View E-mail Address