Students Needing Special Permission to Work on Campus
As an international student, you may be eligible for student employment. There may be restrictions on your ability to work in the United States. It's important that you work closely with the Center for International Programs
to verify your employment eligibility and follow all appropriate university procedures to expedite the employment process.
The Career Center coordinates all on-campus student employment. You must be working toward a Ball State degree, meet visa requirements to work in the United States, and meet all other university requirements for employment before you can be referred to a campus employer.
Applying for On-Campus Student Employment
Visit the Center for International Programs, Student Center 102, and obtain Permission to Work form.
Go to the online application
. Read the conditions of employment and complete the online application. You will need your Ball State Outlook username and password to access the application form. Do not print out tax forms.
Go to Cardinal ViewJobs
on the World Wide Web to see job listings. Write down the numbers of jobs that interest you.
Bring your Permission to Work form and list of job numbers to the Career Center, Lucina Hall 220, and complete the Employment Eligibility Verification (or I-9) form required by the U.S. Government. You must show documents to prove your eligibility to work in the United States. A list of acceptable documents
is on the Career Center's Web site.
Request referrals for jobs found on Cardinal ViewJobs.
Contact campus employers for interview appointments.
Students without social security numbers, additional steps:
If you are offered a job, the campus employer must complete section three of the Permission to Work Form.
Return the form to the Center for International Programs to receive an employment documentation letter for the local Social Security Administration office.
You may begin working immediately. However, you must visit the local Social Security Administration office as soon as possible to apply for your Social Security number.
Once you receive your Social Security card, take your card and a photocopy of it to the Office of Payroll and Employee Benefits, Administration Building Room G29. Your number will be entered into the payroll system and university records. You have up to 90 days to report your Social Security number to the Office of Payroll and Employee Benefits. Failure to report your number within 90 days may result in termination of your campus employment and withholding of your paycheck.
Once you start work, you must visit the Office of Payroll and Employee Benefits to complete the appropriate tax forms for your home country.
For additional information about student employment visit the Career Center in Lucina Hall Room 220.
Graduate Assistants and Doctoral Assistants
If you are a graduate or doctoral assistant, you may accept additional part-time campus employment during your assistantship only with prior approval from the department where you are employed as an assistant. A letter or e-mail must be on file with the Career Center before you can receive referrals to campus jobs. The letter should originate from your home department and must also carry the approval of the associate dean of the Graduate School.
Graduate fellows are not allowed to work on campus while holding a fellowship.
If you are a resident assistant in one of Ball State's residence halls, you may accept additional part-time campus employment only if approved by the director of Housing and Residence Life. A copy of this approval must be on file with the Career Center before you can receive referrals to campus jobs.
Honors College Undergraduate Fellows
Students working as Honors College undergraduate fellows may apply for additional part-time campus employment through the Career Center. For information about restrictions, contact the Honors College at 765-285-1024.