CareerCenter145A

Changing Wage Rates

Supervisors wanting to change student wage rates should follow policies established by their vice-presidents and observe the following procedures.

To Change Base Rates of Pay

To increase the base rate of pay for existing positions above $7.25 but no more than $9.00 an hour:

Complete a Student Employment Change in Base Rate Request (PDF) form.

  • Supervisors, or their designee, submit "Base Wage Rate Increase" Student Employment Authorization forms for each student incumbent in a position for whom a change in base rate applies.
  • Wage rates above the $7.25 an hour campus minimum must be approved by the appropriate department head, dean, and vice president.
  • Requests for higher wage rates for positions in Academic Affairs and Student Affairs must be accompanied by a statement of justification and job description.
    You may make changes in base rates of pay at any time during the year.
  • You will be notified by the Career Center once the approval has reached the student employment office.

Go to Banner Self Serve and submit an Electronic Personnel Action Form (EPAF) only after you receive confirmation from the Career Center that the position's base wage rate has been changed in the Cardinal ViewJobs database.  This must be done for each employee working the position.

To post a new or vacant student position at a wage rate above $7.25 an hour, submit the Career Center's " Student Employment Vacancy Form " with the signatures of the appropriate vice president and the department head (or person with budget sign-off authority) approving the higher rate of pay.

To Award Longevity Pay

Longevity increase requests may be submitted at any time during a semester, but do not become effective until the next full pay period of the following term.

  • Increases may be submitted through Banner Self Serve Employee Personnel Action Forms (EPAF) with final approval through the Career Center before application.
  • Effective Date should be January 22, 2012 for Spring, 2012 semester.
  • Increases may be in 5¢ increments, not to exceed 25¢.
  • Please remember that the Board of Trustees set $9.00 an hour as the maximum hourly pay rate for regular student employment positions, including all longevity increases.
  • If you want to submit both a base rate change and a longevity increase, do not submit the longevity request until after the effective date for the base rate change.

    The complete student wage plan, "Suggested Guidelines for Establishing Differentiated Student Employee Wage Rates within Ball State University Departments" is available as an Adobe Acrobat document on the Career Center's Website . The plan includes a description of three student employment wage levels, a suggested job-review process, and guidelines for writing job descriptions and making longevity pay raise decisions.