University Human Resource Services

Nonexempt Staff Personnel and Paid Sick Leave and Vacation Accrual Rates

Nonexempt Staff Personnel and Paid Sick Leave Accrual Rates:
(Full time means assigned to a position having a normal work week of 40 hours.)

Group 1: Regular full-time Staff Personnel assigned on a fiscal year or other twelve-month basis

Group 2: Regular full-time Staff Personnel assigned for at least nine months but less than twelve months on a fiscal year basis

Group 4: Regular part-time Staff Personnel assigned to positions expected to continue on a regular weekly schedule and for a specific assignment and assigned regularly to the same duties within the department. (Sick leave is earned after the completion of two years of continuous service.)

Group 5: Temporary full-time Staff Personnel assigned at least six months on a fiscal year or other twelve-month basis to positions that are expected to continue beyond the six-month assignment.

Eligible nonexempt Staff Personnel begin earning sick leave hours with the effective date of employment; however, they are not available for use until the beginning of the payroll period following completion of the probationary period of three calendar months of continuous employment. Sick leave hours may be used in one hour increments. The number of sick leave hours to which a person is entitled depends upon salary grade, number of hours in pay status, excluding overtime hours, and length of service.

Sick leave hours for nonexempt Staff Personnel are earned at the following rates:

• Salary grades 1 through 10

.0230769 of an hour for each hour in pay status, excluding overtime hours, beginning with the effective date of employment

.0461538 of an hour for each hour in pay status, excluding overtime hours, beginning with the third year of employment

• Salary grades 11 and above

.0461538 of an hour for each hour in pay status, excluding overtime hours, beginning with the effective date of employment

Nonexempt Staff Personnel and Paid Vacation Accrual Rates:
(Full time means assigned to a position having a normal work week of 40 hours.)

Group 1: Regular full-time Staff Personnel assigned on a fiscal year or other twelve month basis

Group 2: Regular full-time Staff Personnel assigned for at least nine months but less than twelve months on a fiscal year basis

Group 4: Regular part-time Staff Personnel assigned to positions expected to continue on a regular weekly schedule and for a specific assignment and assigned regularly to the same duties within the department. (Vacation is earned after the completion of two years of continuous employment.)

Group 5: Temporary full-time Staff Personnel assigned at least six months on a fiscal year or other twelve-month basis to positions that are expected to continue beyond the six-month assignment.

Eligible nonexempt Staff Personnel begin earning vacation hours with the effective date of employment; however, vacation is not available for use until the first payroll period following completion of the probationary period of three calendar months of continuous employment. Vacation hours may be used in one hour increments. The number of vacation hours to which a person is entitled depends upon salary grade, number of hours in pay status, excluding overtime hours, and length of service.

Vacation hours for nonexempt Staff Personnel are earned at the following rates:

• Salary grades 1 through 10

.0461538 of an hour for each hour in pay status, excluding overtime hours, beginning with the effective date of employment

.0692307 of an hour for each hour in a pay status, excluding overtime hours, beginning with the third year of employment

.0923076 of an hour for each hour in a pay status, excluding overtime hours, beginning with the eleventh year of employment

• Salary grades 11 through 12

.0692307 of an hour for each hour in a pay status, excluding overtime hours, beginning with the effective date of employment

.0923076 of an hour for each hour in a pay status, excluding overtime hours, beginning with the sixth year of employment

• Salary grades 13 and above

.0923076 of an hour for each hour in a pay status, excluding overtime hours, beginning with the effective date of employment

All vacation hours earned during a fiscal year must be used on or before the last day of the last period of which pay will be received by June 30 of the following fiscal year. Any vacation not taken in the allotted time period is lost; no cash equivalent will be paid. In very unusual circumstances where an employee has been unable to take all earned vacation because of a special need of the university, the supervisor can request in writing an extension for vacation carryover from the Associate Vice President for Human Resources and Administrative Services.

In case of resignation, vacation is not earned following the last actual day worked. If a person resigns from the university after the beginning of the reporting period following satisfactory completion of the probationary period, the person will be paid for earned and unused vacation.