University Human Resource Services

Tuition Remission Programs for Faculty, Professional, Staff Employees

Tuition Remission Programs for Faculty, Professional, Staff Employees

All questions regarding specific fees should be directed to the Office of the Bursar (765) 285-1645.

For the following programs, changes are effective December 13, 2013. The new policies are listed at the bottom of this page.

Forms for the “Employee Undergraduate Tuition Remission Program Request Form for Faculty, Professional, and Staff Personnel” and the “Employee Graduate Educational Assistance Program Request Form for Faculty, Professional, and Staff Personnel” are required; links are listed at the bottom of the page.

What is the Employee Undergraduate Tuition Remission Program for Faculty, Professional and Staff Personnel?

This program provides eligible employees who have not been admitted to the Graduate School to enroll in classes for credit for up to 6 credit hours per fall semester, 6 credit hours per spring semester, and a total of 6 credit hours during any combination of summer sessions and have remission of 100% of basic tuition, student services fee, health services fee, recreation fee, and the transportation fee.

Who is eligible for the Employee Undergraduate Tuition Remission Program for Faculty, Professional and Staff Personnel?

Regular full-time and temporary full-time faculty, professional personnel, and staff personnel assigned to work for a full academic year or full fiscal year, and retirees who have been granted retirement or emeritus status, who meet the normal undergraduate admission requirements of the university and is admitted as an undergraduate student at Ball State University.

What is the Employee Graduate Educational Assistance Program for Faculty, Professional and Staff Personnel?

This program provides eligible employees who have been admitted to the Graduate School an opportunity to enroll in undergraduate or graduate course work for up to 6 credit hours per fall semester, 6 credit hours per spring semester, and a total of 6 credit hours during any combination of summer sessions.

Who is eligible for the Employee Graduate Educational Assistance Program for Faculty, Professional and Staff Personnel?

All full-time tenure, tenure-track and contract faculty, all full-time continuing contract and contract professional personnel, all full-time and temporary staff personnel assigned to work for a full academic year or a full fiscal year, and retirees who have been granted retirement or emeritus status, who meet the normal graduate admission requirements of the University and is admitted as a graduate student at Ball State University.

Is the tuition amount waived under the Employee Graduate Educational Assistance Program for Faculty, Professional, and Staff Personnel policy a taxable benefit?

The Employee Graduate Educational Assistance Program is an employee benefit and may be subject to taxation if the benefit amount exceeds the Internal Revenue Code's prescribed limit. Please consult your personal tax adviser with any questions on how this benefit may impact your particular financial situation.

Does the Employee Undergraduate Tuition Remission Program for Faculty, Professional and Staff Personnel or the Employee Graduate Educational Assistance Program for Faculty, Professional and Staff Personnel cover the cost of books and fees?

No, each employee is responsible for the cost of books, fees as indicated by the Office of the Bursar, and all school related materials; however, financial aid may be available. Check with the Office of Scholarships and financial Aid (765-285-5600).


Where do I get the necessary forms to start the process of enrolling in the university?

Undergraduate and Graduate admission forms are available online at www.bsu.edu/admissions. Click Apply Now. In the same site , click Graduate Admissions, click Apply Now.

Who must sign my tuition waiver form?

Your Supervisor, Administrative Unit Head, and Vice President of your division must sign either form.

May I take more than one class per day?

You may take more than one class per day; however, you may take only one class per day during working hours. For instance, if your working hours are 8:00 AM to 5:00 PM, it would be permissible on a given day to take a class at 1:00 PM and then another class at 6:00 PM as only one of the classes is scheduled during your regular work schedule.

May I take courses through the Division of Online and Distance Education?

Yes you may. These courses count toward the 6 credit hour per semester limit, including any combination of summer sessions.

Is there a deadline for submitting either tuition waiver form?

A signed form for either tuition remission program must be submitted to University Human Resource Services (Administration Building, Room 350) by no later than the first day of the semester in which the student is being enrolled and is not retroactive to prior semesters. A COURSE REGISTRATION FORM MUST BE ATTACHED.

Am I responsible for any late fees assessed by the Office of the Bursar?

Yes, late fees or any other fees incurred by the employee are the responsibility of the employee.

Leave for Study


Rev: 12/2013

Policy for: Employee Undergraduate Tuition Remission Program for Faculty, Professional and Staff Personnel

Form for: Employee Undergraduate Tuition Remission Program Request Form

Policy for: Employee Graduate Educational Assistance Program for Faculty, Professional and Staff Personnel 

Form for: Employee Graduate Educational Assistance Program Request Form


Questions: Julie Soules in University Human Resource Services (Administration Building, Room 350) (765-285-2416)