The following documents give you information about the Banner HR module, including instructions for an Electronic Personnel Action Form (EPAF) position number, date, and error messages. Some links take you to text documents such as EPAF user guides, EPAF FAQs, Summer Assignments and the Banner Position Numbers with FOAP, which is a searchable PDF document updated monthly. Resources are sorted based on the employee type. If you have any questions about these documents, please send an e-mail to ERPHR@bsu.edu.

An EPAF is used to create or update employee records in Banner. The links listed below provide information regarding how to perform some basic EPAF actions. Please note the EPAF submission deadlines shown. For more detailed EPAF instruction documents and information about Banner positions, dates, and errors use the links on the Banner EPAF User Guide page. The following documents give you step-by-step guidance to perform functions such as placing an employee into a job assignment, ending an employee’s job assignment, or entering the correct labor distribution for a job assignment. If you have any questions about these documents, please email us.

EPAF Submission Deadlines

There are deadlines for submitting an EPAF for staff, service, faculty, and professional. Forms must be received in University Human Resource Services (UHRS) with all the necessary approvals by the appropriate deadline in order for that assignment to be included in payroll for the period.

For Nonexempt staff, hourly professional, and service

11 a.m. on the last Friday of the biweekly pay period.

For faculty, professional, and exempt staff

Ninth day of each month or the following Monday if the ninth falls on a weekend.

Below are the links to various resources available to assist you in entering faculty assignment EPAFs. Faculty EPAFs are paid on the last workday of the month between August and May. If you need to pay a faculty employee in June or July, please see Summer Assignments for instructions. If you have questions about these documents or which EPAF to use, please send an e-mail to ERPHR@bsu.edu.

Deadline for faculty EPAFs: need to be in the Pre-Approval HR queue by the 9th of the month or the following Monday if the 9th falls on the weekend.

  • MTH 102 (PDF) – Contract Assignment – used for returning faculty semester primary assignments (F4 or F5).
  • MTH 107 (PDF) – Secondary Job - Additional Compensation with Labor - used when assigning a secondary job to a current faculty employee (F1, F2, F3, F4, F5, TF, or F6).  Link provides instructions on selecting and entering the correct MTH 107 EPAF.
  • MTH 107 (PDF) – Primary Job - Additional Compensation with Labor – instructions for assigning a temporary job (TF e-class) when it is the employee’s only (primary) job.
  • ADM 301 (PDF) - Change in Labor – used to change the FOAP a position is charged to.
  • ADM 500 (PDF) - Change of Supervisor or Org – used to change a supervisor and/or timesheet org.

Below are the links to various resources available to assist you in entering professional and exempt staff assignment EPAFs. If you need to pay a professional employee for a summer assignment, please see Summer Assignments for instructions. Professional and exempt staff EPAFs are paid on the last work day of the month. If you have questions about these documents or which EPAF to use, please send an e-mail to ERPHR@bsu.edu.

  • MTH 102 (PDF)—Primary Job - Contract Assignment Renewal – used for professional employees returning to the same professional fiscal year contract position they were in the previous year (P3 & P4).
  • MTH 107 (PDF)—Secondary Job - Additional Compensation with Labor - used when assigning a secondary job to a current professional/exempt staff employee. For professional employees - an Addendum to Contract for Faculty/Professional (Link to PDF) must be submitted along with the EPAF.  Link provides instructions on selecting and entering the correct MTH 107 EPAF.
  • MTH 107 (PDF)—Primary Job - Additional Compensation with Labor – instructions for assigning a temporary job (TM e-class) when it is the employee’s only (primary) job.
  • ADM 301 (PDF)—Change in Labor – used to change the FOAP a position is charged to.
  • ADM 500 (PDF)—Change of Supervisor or Org – used to change a supervisor and/or timesheet org.

Below are the links to various resources available to assist you in entering bi-weekly assignment EPAFs. Non-Exempt Staff and Service Assignment EPAFs are paid bi-weekly. If you have questions about these documents or which EPAF to use, please send an e-mail to ERPHR@bsu.edu.

All new non-exempt staff and service hires are entered through HR-TMS. DEADLINE for non-exempt staff and service: by 11:00 a.m. on the last Friday of the biweekly pay period.

Below are the links to various resources available to assist you in entering summer faculty and professional assignment EPAFs. Faculty and professional summer EPAFs are paid monthly in June and/or July. If you have questions about these documents or which EPAF to use, please send an e-mail to ERPHR@bsu.edu.

Deadline for professional EPAFs: need to be in the Pre-Approval HR queue by the 9th of the month or the following Monday if the 9th falls on the weekend.

If the summer assignment is for a professional employee (P1, P2, P3, P4, or P5), an Addendum to Contract for Faculty/Professional (PDF) must be submitted along with the EPAF. Summer Position Numbers (PDF) – faculty summer position numbers will be F6 numbers and professional summer position numbers will be TM numbers.

  • Pay Scale Summer 2017 Template (Excel) – pay template, Schedule of Pay for Contract Classes chart, and the DODE Pay Chart.
  • Summer 1:  SS1 107 (PDF) – used only for an assignment with the first summer session work dates. Most date fields in this EPAF have been defaulted in and are not enterable. If you have an assignment to be paid in June with work dates other than those of the first summer session, please use the MTH 107 EPAF.
  • Summer 2: SS2 107 (PDF) – used only for an assignment with the second summer session work dates. Most date fields in this EPAF have been defaulted in and are not enterable. If you have an assignment to be paid in July with work dates other than those of the second summer session, please use the MTH 107 EPAF.
  • Summer Full Semester: SSM 107 (PDF) – used only for an assignment with the full summer semester work dates. Most date fields in this EPAF have been defaulted in and are not enterable. If you have an assignment to be paid in June and July with work dates other than those of the full summer semester, please use the MTH 107 EPAF.
  • MTH 107 (PDF) – used for faculty and professional summer assignments that fall outside of the specific summer term work dates.  Link provides instructions on selecting and entering the correct MTH 107 EPAF.