Payroll and Employee Benifits

Holidays - Part-time Service Staff

Part-time service personnel employees working in Residence Halls Dining Service or University Banquet and Catering or University Food Court should check with their supervisors regarding holiday pay practices in those three areas.

For part-time service employees hired on December 1, 2002, or after, the following holiday policy is applicable:

The following holidays are observed as official holidays:

  • July 4th
  • Labor Day
  • Thanksgiving Day
  • Day after Thanksgiving Day
  • Christmas Day
  • New Year's Day
  • Martin Luther King, Jr. Day
  • Memorial Day

Additional Holiday designated by President of the university

Payment for the above university holidays will be granted on a prorated basis dependent upon the part-time employee's total number of hours worked during the preceding 30 days (or nearest 30 days tracked in the Human Resources Information System) assuming the employee has been employed at least 30 calendar days immediately preceding the holiday. The employee must be scheduled to work regularly at least 20 hours per week to qualify for holiday pay. In addition, during the week of the designated holiday, the part-time employee has to be in pay status for 20 hours (including holiday pay).

Thus, in order for part-time service employees to receive holiday pay, the following must happen:

  • Be employed at least 30 days
  • Be regularly scheduled to work at least 20 hours per week
  • Be in pay status for 20 hours (including holiday pay) during the week of the designated holiday(s).

Requirement: If the employee doesn't work enough hours in combination with the prorated amount for holiday pay to reach the 20 hours, available sick leave and/or vacation may be used to remain in pay status. In order to earn vacation and sick leave, a part-time employee must be employed for at least two years.

Any corrections regarding holiday pay will be made on the employee's next regular paycheck.

If an employee terminated employment, no pay will be received for holidays occurring after the last day worked even though the holidays fall within the period of the employee's projected terminal vacation leave if any.

Regular, part-time service employees who are normally scheduled to work between 3:00 PM and 5:00 PM on the day(s) the university closes early prior to certain holidays will not suffer a loss of earnings due to the early closing.

Because of the unusual schedule followed by Residence Halls Dining Service (RHDS), this procedure does NOT apply to RHDS regular, part-time service personnel.

For part-time service employees hired on November 30, 2002, or before, the following holiday policy is applicable:

The following holidays are observed as official "university" holidays:

  • July 4th
  • Labor Day
  • Thanksgiving Day
  • Day after Thanksgiving Day
  • Christmas Day
  • New Year's Day
  • Martin Luther King, Jr. Day
  • Memorial Day

And a special holiday declared by the President of the university.

The university-designated holiday may or may not be on the same day as the calendar day.

Payment for the above university holidays will be granted on a prorated basis dependent upon the part-time employee's total number of hours worked during the preceding 30 days (or nearest 30 days tracked in the Human Resources Information System) provided:

  • The employee has been on staff at least 30 calendar days immediately preceding the holiday and
  • The employee is in pay status the last "regularly scheduled" workday preceding the first "regularly scheduled" workday following the holiday.

"Regularly scheduled" means that the employee was in pay status the last normal workday before the holiday and the first normal workday after the holiday. For example, if the holiday is Friday and the employee was in pay status (vacation or sick leave, if available, or working) the last normal scheduled workday of Wednesday before the holiday and the employee was in pay status (vacation or sick leave, if available, or working) the first normal scheduled workday of Tuesday after the holiday, then the employee would qualify for holiday pay. The key is that the employee must actually work or use vacation or sick leave if available. A supervisor is not to re-arrange an employee's regular work schedule for the sole purpose of paying the employee holiday pay.

It is the responsibility of the supervisor to record on the time sheet whether or not holiday pay is to be granted. If the time sheet has been signed and forwarded to be paid, it will be processed based on the supervisor's approval or denial of holiday pay. Any corrections regarding holiday pay will be made on the employee's next paycheck.

If the employee terminates employment, no pay will be received for holidays occurring after the last day worked even though the holidays fall within the period of the employee's projected terminal vacation leave if any.

Regular, part-time employees who are normally scheduled to work between 3:00 PM and 5:00 PM on the day(s) the university closes early prior to certain holidays will not suffer a loss of earnings due to the early closing.

Because of the unusual schedule followed by Residence Halls Dining Service (RHDS), this procedure does NOT apply to RHDS regular, part-time service personnel.

Payroll and Employee Benefits
Administration Building (AD), room G29
2000 W. University Ave.
Muncie, IN 47306

Hours: 8 a.m.-5 p.m. Monday-Friday
Phone: 765-285-8461
Fax: 765-285-6612
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