Read about the Family Educational Rights and Privacy Act
Family Educational Rights and Privacy Act FAQ
Faculty have the right to inspect and review the education records of any studentTrueFalseAn advisor does not have to allow a student to inspect and review her personal notes about the student that are held in a file in the desk of the adviser’s office.TrueFalseWe should provide data to an accounting firm which asks for a list of all the accounting students who are in the top 10 percent of the senior class.TrueFalseTom Faculty has posted the grades of all the students in his class on the wall outside his office. This is a violation of FERPA.TrueFalseA student’s degree can be confirmed to some external (outside of BSU) source without first obtaining the permission of the student because BSU identifies “degree” as directory information.TrueFalseA student has a right to inspect information in his or her file in the Registrar’s Office and in his or her major department.TrueFalseStudent representatives on committees (e.g. honors, judicial, etc.) have the right to see other students’ education records during the deliberations of that committee if they have been designated as school officials.TrueFalseAn institution must give its students the opportunity to withhold the release of any or all designated items of directory information.TrueFalseIt is permissible to distribute graded examinations by placing them on a table for the students to pick up after classTrueFalseIn writing a letter of recommendation, it is permissible for a faculty member to include a student’s grades and GPA without obtaining the student’s written permission since the student requested the faculty member to write the recommendation and provided a copy of her resume with the requested information to the faculty member.TrueFalseA student’s written permission is required before an institution releases information to a national research organization conducting a study on the advantages and disadvantages of selective admissions. TrueFalseAn institution must release any information identified as directory information by the institution to anyone upon request.TrueFalseA former student has the same right to inspect and review his record as a student who is currently attending the institution.TrueFalseA faculty member comes into your office and asks one of the staff for the names of all the graduates in his program since its beginning in 1980. Which of the following statements is true?a) The faculty member can legally obtain this information under FERPA as long as he has written permission from the dean or designeeb) The faculty member cannot legally obtain this information since it is excluded from FERPAc) The faculty member must provide a valid reason before obtaining the informationd) The faculty member is not entitled to all of the information since FERPA does not permit release of this information on students not currently attending the institution.As defined in FERPA, “legitimate educational interest” refers to:a) A faculty member’s need to provide feedback to students in the form of grades/evaluationsb) The registrar’s need to obtain education record information from faculty to produce a student’s transcriptc) A school official’s right to obtain information only about students he is advising or teaching during the current yeard) A school official’s need to review student education record information to fulfill a responsibility as part of the official’s dutiesFERPA rights:a) Pass from the parent to student when the student attains the age of 18b) Pass from parents to student when the student begins attending an institution of higher educationc) Are shared equally by parents and student at the higher education leveld) Apply only to parents of students attending colleges and universitiese) Apply only to students attending institutions of higher educationf) A and b onlyg) A and e onlyh) B and e onlyThe FERPA rights of a student begin:a) When the application for admission is receivedb) When the student is formally admittedc) When the student is formally admittedd) When the student is “in attendance” as defined by the institutionTo be an “educational record”, a piece of information must be:a) Personally identifiable to the studentb) Maintained by the institutionc) Kept in the registrar’s Officed) Made available to the law enforcement unite) A & B onlyf) A, B, C onlyg) A and D onlyWhich of the following is required from students by FERPA before releasing information about them?A. Verbal consent to release the informationB. B written permission unless the release is covered by any exception listed in FERPAC. Verbal consent from the student advisorD. Written consent from the parents of dependent studentA student has the right to review which of the following information about him that is maintained by the institutionA. Parental financial informationB. Letters of recommendationC. Law enforcement unit recordsD. Admissions records related to the denial of his application into another college of the institutionE. All of the aboveAll of the items listed in the following questions are found in various offices of the institution. Please answer whether or not they would be considered education records.Are the following information considered education records?a) Class roster with all students names on itYesNob) A traffic violation of a student kept in the institution’s security officeYesNoc) The honor roll list YesNod) The annual giving record of an ex-studentYesNoe) A note made in the student record by a faculty member of an advising session with a student YesNof) Notes taken by the institution’s Affirmative Action officer when interviewing students regarding a sexual harassment charge made against a faculty memberYesNog) Student photographs on a department’s bulletin board identifying the majors of that departmentYesNoh) Medical records made and maintained by the university’s contracted doctor related to the treatment of a student YesNoi) The employment records of an individual who is a full-time employee of the institution and is also a part-time studentYesNoj) Scores of a student who took the Test of English as a Foreign Language (TOEFL)YesNok) Test scores of a group of students identified only by ID number and kept in a faculty member’s office files only YesNol) A faculty member’s note about a student having an epileptic seizure in one of his classes and kept in his locked office files. YesNom) Financial information on a student’s parents filed in the Financial Aid office. YesNoThank you for successfully completing the quiz on student privacy and FERPA procedures. Should you have any questions, please don’t hesitate to contact the Office of Registration and Academic Progress.
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