Who should complete the Significant Financial Conflict of Interest form?
When and how often do I need to submit a disclosure form?
Unless noted otherwise or required by an official entity, all SFCI/COI disclosures must be submitted within 30 calendar days.
2. Event specific situations (events that may require a new SFCI disclosure and/or amendment of the current disclosure)
Why do I need to fill this form out?
New changes in significant financial conflict of interest legislation are in effect as of August 24, 2012. The university must comply with these federal changes to ensure we are able to receive federally funded research grants and compliance with other federal and state legislation. Through having all faculty, staff, and graduate students involved in research projects complete the SFCI form annually, Ball State will be in compliance with this legislation.
Why is Office of Research Integrity handling this issue?
The new changes in federal legislation impact federal research dollars and state grants for various programs and improvements. The Office of Research Integrity needs to ensure that Ball State researchers comply with federal and state regulations on conflict of interest/conflict of commitment.
What is a significant financial conflict of interest?
Financial interest or anything of monetary value that reasonably appears to be related to the employee’s Institutional Responsibilities including but not limited to:
The term does not include:
*Note that this definition of "significant financial interest" differs from the definition of "pecuniary interest" under the Indiana Conflicts of Interest Law.
What is a conflict of commitment?
When a University employee's activities outside of the University affect, or appear reasonably likely to affect, the manner or extent to which the employee carries out his or her University responsibilities. This includes an employee’s family.
Does disclosure mean I have to stop my activities?
Not necessarily. The purpose of disclosure is to develop appropriate management plans. Ball State University is a great place for students, faculty, and staff to work and learn. All we ask is that each of us keeps our Ball State University professional life as separate as we can from our other activities. When at work for the university, let’s all work to make Ball State a great place. If you have a separate business or source of income, for example, congratulations on your success! However, please keep this business and source of income separate from your university activities. Management plans can identify steps to separate your activities, not necessarily stop them. Remember, conflicts of interest/conflicts of commitment can be both real and perceived. The management plan addresses both real and perceived conflicts.
What are some common types of conflicts?
Significant financial conflicts of interest (federal):
You own $8,500 is stock at Acme Pharma Corporation, and have just received a grant from this corporation to conduct cutting edge research in your field.
Conflict of commitment (BSU Policy) :
You are a full-time professor at Ball State University, however, you also own a private consulting firm which also occupies your time an additional 40 hours a week.
How do I complete the Significant Conflict of Interest form?
All faculty and those graduate students working on research projects should complete the Significant Financial Conflict of Interest form.
The forms are reviewed by the Office of Research Integrity, as well as Department Chairs and Deans. You will be informed as to the status of your disclosure and if a management plan is necessary.
If you suspect you have a conflict that needs to be managed, please propose possible steps you could take to ameliorate the real or perceived conflict. Space for this is included on the forms. Your input is crucial for understanding how best to manage any real or perceived conflicts.
What is the purpose of the NIH SFCI training?
The NIH training provides an overview of significant financial conflicts of interest. After the training, you will be better informed of the various policies that apply to faculty, staff, and some students. This training is REQUIRED for any projects that are funded by the Public Health Service, and it's affiliated agencies (NIH, CDC, etc.).
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