Policy Regarding Minors

All University employees, students, or volunteers participating in programs involving minors must comply with the requirements of the Policy Regarding Minors.

The purpose of the Policy Regarding Minors is to provide appropriate protection and safety for minors who are involved in all programs and activities taking place on the Ball State University campus or under the authority and direction of the University at other locations.


Although full compliance with the policy is required, a brief description of the necessary steps to prepare for a BSU program involving minors is as follows:

The "program leader", the person in charge of a program or activity involving minors, must complete the following three steps prior to the beginning of the program or activity.

STEP I.  Registration of Program/Activity:

Register the program or activity with the Office of Risk Management within 30 calendar days of the first day of the program or activity.

To r egister a program or activity, the program leader shall complete the BSU Registration Form for Programs Involving Minors and submit it to the Office of Risk Management: Registration Form - (Fillable if using Internet Explorer.)

STEP II: Background Checks for ALL Personnel/Individual Participants:

In collaboration with the Office of Risk Management and University Human Resource Services, the program leader must facilitate and verify the successful completion of Ball State University individual background checks of all faculty, staff, students and/or volunteers who are involved in programs and activities.

To begin the individual background checks, the program leader shall provide the full name and email address of each faculty, staff, student and/or volunteer who will be involved in an applicable program or activity to both the Office of Risk Management and University Human Resource Services.

STEP III: Required Targeted Training Procedure:

In collaboration with the Office of Risk Management, the program leader must coordinate, verify and record required completion of EduRisk Online training and required review and receipt of BSU Guidelines for Programs Involving Minors.

Please remember, no one will be permitted to interact with minors without completing the online training. The Office of Risk Management will maintain records of the completed training.

Please contact the Office of Risk Management for assistance. We are here to help all program leaders comply with the Ball State University Policy Regarding Minors.

     Office of Risk Management:

  • Location: Administration Building Room 103
  • Telephone: (765) 285-1104
  • Email: ORM@bsu.edu

University employees are also encouraged to watch Shine a Light, a short video from United Educators for higher education employees that don't work directly with children.

PLEASE NOTE: Every member of the Ball State University community has an obligation to immediately report instances or suspected instances of abuse or neglect with minors to Child Protective Services (CPS) at 1-800-800-5556, and the Ball State University Police at 765-285-1111.

Office of Risk Management
Administration Building Room 103
2000 W. University Ave.
Muncie, Indiana 47306

Hours: 8 a.m. - 5 p.m., M-F
Phone: (765) 285-1110
Fax: (765) 285-1128
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