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Student Symposium FAQ

Am I eligible to participate? 
All Ball State students from all disciplines are eligible and encouraged to participate. That includes graduate and undergraduate students and those from Burris Laboratory School and the Indiana Academy for Science, Mathematics, and Humanities.

What is the registration deadline?
Presenters must be registered by the deadline of Monday, February 3, 2014.

Can a project have more than two presenters? 
Yes. However, due to space constraints, one project can only have up to four presenters (1 primary and 3 co-presenters). 

Can I register more than one project?
Students are allowed to be a primary presenter on only one project, but can be a co-presenter on other projects. However, consider that it may be difficult for an individual to adequately participate in presenting multiple projects.

What should be included in the abstract? 
Abstracts should be 1000 characters or less and should include the project purpose or a problem statement and what you created or concluded. Or, in the case of an incomplete project, what your expected outcomes are. 

How do I reserve a poster board?
The Sponsored Programs Office (SPO) provides poster boards (4ft x 4ft) to any student. However, due to limited resources, there is a limit of one per project on a first-come first-serves basis. Please check the appropriate box on the registration form to reserve a board. 

What if my project was from work I did last year? 
That is fine, as long as that research was not presented in a previous Symposium.

What if the work for my presentation is not yet finished? 
The work does not have to be completed as long as a reasonable presentation can be made that conveys the essential aspects of the project. You must have a substantive understanding of and/or involvement in the concept and methodology of the project, and your faculty mentor must agree to your presenting it.

I don’t have a faculty mentor. How do I identify one?
A faculty mentor is any Ball State faculty member who has knowledge of your research or creative efforts and may have offered direction, advise, or intellectual leadership regarding your project. He or she may be a thesis advisor, class professor, project coordinator, or any academic professional who has had a hand in helping you shape your study or creative activity.

What qualifies as funding or a sponsor on my project?
A funder or sponsor is any external or internal source of support that supplied funding through a grant award. Examples include: the Aspire Internal Grant Program, the Indiana Academy of Science, and the Indiana Campus Compact. External funding is not required to present at the Student Symposium.

My project is interdisciplinary. How should I identify my department?
Please choose ONE department that best matches the subject matter of your submitted project, or choose your faculty mentor’s department. If your project is most closely aligned with a center or institute, select that center.

How will I receive my registration confirmation? 
A confirmation email will be sent to the primary presenter that will include the details of your registration. If the primary presenter does not receive this email within 2 business days, please contact Jessie Roark at SPO.BSU@gmail.com or (765) 285-5003.

What is the dress code for presenters?
Student presenters are encouraged to dress in the manner that best represents them as scholars and professionals. Business casual is strongly recommended. Students are reminded that they will be presenting to an audience of their peers, faculty mentors, University administrators, and members of the community. Please see the guidelines for more details.

I do not have audio/visual equipment that my project requires. Where can I reserve this equipment?
SPO does not provide any equipment. It is the responsibility of the presenters to reserve/provide/bring any special equipment for projects. Media equipment can be reserved through individual departments or through Equipment & Projectionist Services, located in the basement of Bracken Library. If you need access to an outlet, please specify this on the registration form so that your project is placed appropriately. You will need to provide your own surge protector.

Can I change my project/registration information after I have submitted?
Yes. If you need to change the information on your registration, please email SPO.BSU@gmail.com. The deadline for submitting changes is Friday, February 7, 2014 at 5:00 p.m. It is important to review the confirmation email as soon as possible to ensure all the information is correct.

Can I withdraw my project after registration?
Yes. You may withdraw after registering. Email SPO.BSU@gmail.com as soon as possible. Please remember that registration for the Student Symposium is a professional commitment. If you think you will not be able to attend, do not register.

May I view and/or have a copy of my score sheet?
Unfortunately, we are not able to field these requests due to the short time frame to tally the scores and the volume of applicants.

I was unable to attend the symposium. Can I get a copy of the program?
Yes. The program will be available in limited supply after the Symposium. Please contact our office (SPO.BSU@gmail.com) or (765) 285-1600) to request a copy.

Who can come to view the posters? May I invite my professor(s), family, and friends?
Yes! Anyone can attend this event. You are particularly encouraged to invite faculty members from your department.

Sponsored Programs Office
2100 West Riverside Avenue
Muncie, Indiana 47306

Phone: 765-285-1600
Fax: 765-285-1624
View E-mail Address