StudentRights150A

Appendix M - Student Leaves for Funerals, Bereavement, and Jury Duty

Funeral and Bereavement Leave

Students will be excused from class for funeral leave in the event of the death of a member of the student’s family or household. The number of excused absences allowed is determined by the distance of funeral services from Muncie, Indiana, as follows:

Three school days - Within 150 miles radius of Muncie

Four school days - Between 150-300 miles radius of Muncie

Five school days - Beyond 300 miles radius of Muncie

Seven school days - Outside of North America

If the student is unable to attend the funeral services, the student will be allowed three school days for bereavement.

Jury Duty Leave  

  1. Ball State supports the responsibilities of citizens and encourages students to engage in the Muncie and home communities. One expectation of citizenship is jury duty. 
  2. Ball State University advises students summoned for jury duty to contact the court as soon as possible and to request a deferral if jury duty will interfere with classes. Many jurisdictions allow college students to defer service to a later date, or may even exempt college students from serving on juries. 
  3. Absences will be excused for students who are summoned to report for jury duty or to serve as a witness in court during class time. Official documentation of jury service dates or a copy of the subpoena to be a witness must be submitted to instructors in order for absences to be excused. Students are expected to make up academic work.     

Absence Notification 

A student may contact the Office of Student Rights and Community Standards to request that an informational notice (without verification) be sent to the student’s instructor(s). The student will provide documentation to each instructor. Given proper documentation, the instructor will excuse the student from class and provide the opportunity to earn equivalent credit for assignments missed. If the student is not satisfied with the outcome, he or she may appeal as outlined in this policy.

Procedures for Appeals Regarding Student Funeral, Bereavement, or Jury Duty Leaves   

  1. To initiate an appeal regarding a leave, the student must request a review the dispute by contacting (in person, by phone, or by letter) the faculty member, or in his or her absence the department chairperson. Students are strongly encouraged to request the review as soon as the conflict becomes apparent, but must request the review no later than ten (10) school days after the start of the next academic (fall, spring, or summer) semester following the semester or summer session in which the funeral and bereavement conflict occurred. The faculty member, or in his or her absence the department chairperson, must respond to the student’s request within ten (10) school days after receipt of the request.
  2. If the matter cannot be resolved with the faculty member, the student must inform the department chairperson of the disagreement with the faculty member and present the student’s side of the dispute. The department chairperson will then attempt to resolve the dispute by consulting all affected parties.     
  3. If the department chairperson cannot resolve the dispute to the student’s satisfaction, the student may continue with the appeals process by contacting the Dean of the College in which the department resides. The Dean will then attempt to resolve the dispute by consulting all affected parties. If the Dean of the College cannot resolve the dispute to the student’s satisfaction, the student may appeal to the Provost and Vice President for Academic Affairs, who will consult all affected parties. The decision of the Provost and Vice President for Academic Affairs is final.     
  4. In the case that the faculty member involved in the appeal is the administrator next in the line of the appeal process, then the appeal will move directly to the next level. 


Student Rights and Community Standards
L.A. Pittenger Student Center, Room L-4
2000 W. University Avenue
Muncie, IN 47306

Hours: M-F 8 a.m.-5 p.m.
Summer hours: 7:30 a.m.-4 p.m.
Phone: 765-285-5036
Fax: 765-285-2856
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