United Way Campaign

FAQs

Several of the often asked campaign questions are listed. For all others, please call 765-285-1187.

Q: When do payroll deductions begin for pledges made to the current campaign?

A: Payroll deductions will begin in January after the close of the current year's campaign and will be taken out monthly up through to the following December.

Q:  What is the minimum dollar amount I can designate through payroll deduction?

 A. One dollar.

Q: May I use payroll deduction to make a single lump-sum donation?

A: No.  The purpose of payroll deduction is to break the donation into payments over an extended period of time.  If you would like to make a lump-sum donation, please pay with cash or a personal check/money order made payable to United Way of Delaware County and submit it with your pledge card.

Q: How does payroll deduction work?

A: Complete the Payroll Deduction card included in your packet and return it to your team captain along with your pledge card. If you don't know your employee ID, you may use your social security number. All records are kept confidential. Since the United Way campaign officially ends in November of each year, the amount pledged will start being taken out of the January pay period. The deductions will be taken until the pledged amount is satisfied or the employee submits a new pledge form. 

Q:  I can't afford to pledge a large amount of money. Will a small contribution make a significant difference?

A. Absolutely! It doesn't take a great deal of money to make a big impact.

Q: What should I do if I want to make a donation in the current year for tax purposes?

A: Please pay with cash or a personal check/money order made payable to United Way of Delaware County and submit it with your pledge card prior to the end of the calendar year.

Q: I lost my pledge card and payroll deduction card. May I request another set?

A: Yes, you may: 

1. Go to the Ball State University United Way web page. You may complete your pledge card online. If you've lost the payroll deduction card, it's available online. Print it, complete the form, and mail it to University Human Resource Services in AD-350; or 

2. Call 765-285-1187 and request another set be sent to you through campus mail; or 

3. You may stop by University Human Resource Services in AD-350 and pick up another set.

Q: How can I find out how much I've donated to date for tax purposes?

A: The total deduction to date is available on your pay stub.

Q: How can I find out how much I pledged last year?

A: Go to the Payroll and Employee Benefits web page,  scroll down to the bottom of the page and click on the Self Server Banner (SSB) link and log in.

Q: How do I cancel my pledge?

A: 

1. A PDF copy of the Payroll Deduction Card is available on this site. Print the card and complete step four below.

2. Call 765-285-1187 and request another set be sent to you through campus mail; or 

3. You may stop by University Human Resource Services in AD-350 and pick up a new card.

4.  Print your name and BSU ID number at the top of the form. Sign and date the card and place an "x" on the line at the bottom of the form where it reads: "To stop an authorization …" Return the form to Payroll and Employee Benefits.

Q: What is the criteria for a department to be eligible to win a pizza party from Ball State University Dining?

A: Every department that has 100% participation (everyone in the department has made a donation) is eligible for the drawing to win a pizza party from Ball State University Dining. The winning department will be treated to a New York Style pepperoni and supreme pizza (enough for each person to have two slices), tossed garden salad with Italian or Ranch dressing, and one 20 oz. bottle of beverage. The winning department will be announced after the campaign ends and all pledge cards are returned to University Human Resource Services.

Q: Am I required to participate in this campaign?

A: No. The university is pleased to continue the tradition of offering employees the option to give to charitable organizations of their choice and acknowledges that giving is strictly on a volunteer basis.

Q: If I decide not to participate this year, do I need to return my pledge card? 

        A: No, if you choose not to participate, there’s no need to return the pledge card. 

 Q: What is Delaware County United Way’s Tax Receipt policy?

A: United Way of Delaware County will send a tax receipt to individuals for cash received in total of $250 or more during a calendar year. All other receipts will be sent upon request. To request acknowledgement, please check the box on the back of the blue pledge card. Your acknowledgment will be mailed to the address you have indicated on the front of the card. Please note that United Way cannot send receipts to those who utilize payroll deduction. The employee who uses payroll deduction can use their payroll pay stub as a receipt of payment and for tax purposes.

For more information, please contact the Delaware County United Way office at 765-288-5586.