Enterprise Systems and Process Renewal Project

Easier Enrollment

When fall 2012 classes start, Kristi Pence, registration/scheduling representative for the School of Music, is looking forward to something she hopes not to see: a long line of students at her window, waiting for her to process faculty permissions so they can enroll online.

Registering for fall classes will be different this year, thanks to Enterprise Resource Planning (ERP). This spring, students will use SunGard's Banner Digital Campus to sign up for classes and benefit from the work of teams that implemented the registration, scheduling, and catalog modules.

Pence created courses, lessons, and ensembles in Banner, spending four to six hours a day from October through December 2011. Before the module goes online, it will be tested, and staff will be trained.

“Once you get used to the codes, the simplicity of being able to duplicate a course is especially helpful to me in creating our private lessons,” she says. “We have around 60 different lessons. Being able to create a lesson once, then duplicate it, assures me of accuracy and saves me a tremendous amount of time.”

Most courses and private lessons in the School of Music will still require students to meet with their music advisors to ensure they have the prerequisites, but once faculty give permission, students will skip Pence's window and can enroll online.

“This is a major step in our department,” Pence says, “and all of us at the School of Music are excited and ready to help our students make this transition as easily as possible.”