Enterprise Systems and Process Renewal Project

From the Desk of the Project Manager: April 2011

Introduction
This is part of a series of monthly Enterprise Resource Planning (ERP) project updates based on the assessment of Bill Reed, project manager. As project manager, Reed works with the various teams involved in implementing the ERP systems, as well as supporting the Executive Committee in managing and tracking the overall project. To receive these updates automatically in your inbox, subscribe to the ERP category at www.bsu.edu/commcenter. For more information, visit www.bsu.edu/erp.

Summary
Project implementation continues to gain momentum, with a corresponding increase in work for all of the teams. No major issues have arisen to compromise the timeline.

Other Details
Planning: Project plans are being updated regularly. General schedules and sequencing for the tracks within the student system were established last month. Workgroups have been assembled to guide the rollout of the Luminis portal, which will provide single sign-on access to Ball State systems, and to determine requirements for a customer relationship management (CRM) system.

Finance Team: This team continues to rise to the challenge of its aggressive timeline, which calls for the system to "go live" with the new fiscal year on July 1. The first test conversion of existing finance data was successfully completed in late March. Training sessions are being organized for users who will be working with the systems, and some already have been conducted. Most of the training in April and May is intended for those departments that will be using the systems heavily on a daily basis, such as the Office of Accounting, Purchasing Services, and the Office of Controller and Business Services. A larger group of users who will interact with the new systems less frequently, including all department coordinators, will receive training closer to the actual transition.

Human Resources/Payroll and Student/Financial Aid: Both teams are continuing to work efficiently through their assigned tasks, making significant progress on multiple fronts.

Data Standards Workgroup: The workgroup has crafted an initial set of recommendations, which is being reviewed by project leadership.