Enterprise Systems and Process Renewal Project

From the Desk of the Project Manager: September 2011

This is part of a series of monthly Enterprise Resource Planning (ERP) project updates based on the assessment of Bill Reed, project manager. Reed works with the various teams involved in implementing the ERP systems, as well as supporting the Executive Committee in managing and tracking the overall project. To receive these updates automatically in your inbox, subscribe to the ERP category at www.bsu.edu/commcenter. For more information, visit www.bsu.edu/erp.

Finance and purchasing are operational in Banner, with the majority of daily transactions executing as they should. Some minor issues remain to be addressed.

The fsaAtlas application for international admissions is very close to being operational, as are Banner Admissions and the CollegeNet online application systems for prospective graduate and undergraduate students. The HR/Payroll team continues to make solid progress and remains on schedule, as does Financial Aid.

Other Details
Student/Financial Aid: The Student team has been primarily focused on tasks supporting the admissions release, such as completing the setup of curriculum tables, program codes, transfer articulation rules, and the new online applications delivered via CollegeNet. Development and testing of the new account creation and notification process is on schedule; this is the procedure through which applicants will receive their Ball State credentials for online access to their application status.

Student Affairs is prepping for work on the StarRez housing management system. Meanwhile, a contract was completed with CollegeNet for their R25 scheduling and events management system. The initial scope of that implementation will consist of the Schedule25 module, supporting classroom scheduling, with a completion target of mid-December.

Finance: In August the team was heavily engaged with year-end closing, new-year start-up, and the typical stresses of working with a new system. Testing of the fixes to the travel and expenses workflow continue. Assuming testing turns up no further issues, the fixes will be applied to the live production environment in September. Efforts also are under way to finalize the conversion of fixed assets to the new system, and work will begin soon on additional “phase 2” elements: grants billing, integration with forthcoming Banner components, and budget development processes.

HR/Payroll: The team continues to march toward their go-live at the end of the year. Data migration from the legacy system is being validated, which will continue through additional test cycles. Setup and testing of the integration between Banner and Kronos will begin soon.