Enterprise Systems and Process Renewal Project

From the Desk of the Project Manager: May 2012


This is part of a series of monthly Enterprise Resource Planning (ERP) project updates based on the assessment of Bill Reed, project manager. Reed works with the various teams involved in implementing the ERP systems, as well as supporting the Executive Committee in managing and tracking the overall project. To receive these updates automatically in your inbox, subscribe to the ERP category at www.bsu.edu/commcenter. For more information, visit www.bsu.edu/erp.


With successful migration of academic history and activation of registration for Fall 2012, the major Banner systems are proceeding as planned and within budget. Students registered for Fall 2012 courses in Banner, and incoming freshmen have been using Banner’s FlexReg to register for orientation sessions. Achievement of this critical milestone is the result of outstanding collaboration and hard work by many members of the project team and the broader campus community. Advisors and administrative coordinators in particular have been instrumental in bringing real-time registration to Ball State students.

Other details

Finance Team (Grants): Conversion of grants/sponsored programs data into Banner has been completed. Work on non-student accounts receivable has resumed, and it will go live with student accounts receivable this summer.

Advancement: Preliminary work has started with Campus Management on the advancement project.

Scheduling: Planning for implementation of the Series25 system, including Schedule25 (course scheduling optimization) and 25Live (event management), will resume this month.

Student Team (Academic History): The team continues to work through some minor issues from the migration. A framework for managing updates until fall has been established as data must continue to be synced between the legacy and Banner systems until this summer’s activity in legacy is completed.

Student Team (Student Accounts Receivable): This area continues to progress smoothly. The implementation timeline has been coordinated with the HigherOne implementation and with non-student accounts receivable for Finance. The goal is to be ready with accounts receivable and CashNet cashiering (HigherOne) on or about June 22. The actual data conversion and cutover will not occur until July 16. The other HigherOne components such as eBill, ePayment and payment plans are schedule to go live in August.

Student Team (Registration): Currently enrolled students started registering for fall course on April 10. The last of the roughly 21,000 time tickets were released on April 26. Various offices are compiling registration reports. Time tickets are now being released for other student populations such as transfers, re-enrolls, re-admits, etc. New freshmen will register during the orientation sessions that begin June 4. Once their tickets are activated, students will have access to registration processes until the fall add/drop period closes in September.

Student Team (Housing): The StarRez system is operational for new fall students.

Student Team (Student Conduct): This area is on track for an August go-live.

Student Team (DegreeWorks): Functional training started the week of May 7 with additional training and implementation activities continuing throughout the summer and early fall. The go-live date is scheduled for early October to support Spring 2013 advising.