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Congratulations on your appointment as a graduate assistant! Watch this online video to learn more about the GA requirements and steps for signing your contract.  Each year, Ball State University offers more than 900 assistantships to qualified graduate students. Being a GA has many advantages, including the ability to help finance your graduate education

and the perks

that come with the job.

If you have any questions or concerns regarding your graduate assistantship, please contact the Graduate School by e-mail Review frequently asked questions for graduate assistants or find other ways to connect with us. 

In order to fully benefit from your assistantship, please be sure to take the following actions: 


  • Tuition remission only covers graduate courses.
  • Any reduction in credit hours during the semester may adjust the fee remission and affect financial aid. 
  • Any holds on accounts will prevent assistantship payroll to be processed. 
  • If a student completely withdraws from a term, please contact the Dean of Students prior to withdrawal from the University. 


  • Your assistantship contract must be signed before you can begin to receive payment of your stipend.
  • The Graduate School will contact you via e-mail when your contract is ready for your signature and will contain important instructions for employment verification. 
  • Between the receipt of notification and the first day of the semester you will need to come to the Graduate School office (West Quad 100) with the necessary identification documents.
  • Ball State University participates in the Federal E-Verify program for employment eligibility. This process provides the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. 
  • This verification process must be completed by the third business day of work. 


  • Graduate student orientation is highly recommended for graduate assistants. Please carefully review the Family Educational Rights and Privacy Act (FERPA) and sexual harassment policies before the start of your contract.
  • The department or office in which your assistantship is “housed” may require you to undergo specific training or orientation sessions before the start of your contract. Please make arrangements to arrive on campus in a timely manner, so as to attend these events.


  • Graduate assistants are paid their stipends biweekly. For the complete calendar of pay dates for the term in which you will be employed, please visit Payroll and Employee Benefits .
  • Effective July 1, 2010, all employees are required to authorize electronic direct deposit of their payroll. Direct deposit is a safe and secure way to have your pay deposited directly into your checking and/or saving account(s). Ball State University will electronically transfer your pay into your choice of bank account(s); the money will automatically be deposited into your account(s) on pay day.
  • Effective October 1, 2010, direct deposit stubs will no longer be printed by the Payroll and Employee Benefits Office. You can access your direct deposit payroll statement via Self Service Banner.

Special Notice for Out-of-State and International Graduate Assistants
If you will be arriving on campus during the week of orientation, do not worry. It is OK to wait until that week to come to the Graduate School office and sign your contract. When you do come in, please make sure to bring with you all the necessary identification documents



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Graduate School
West Quad, Room 100
Ball State University
Muncie, IN 47306

Phone: 866-285-GRAD (toll-free)
or 765-285-1301
Fax: 765-285-1328
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