Initial Enrollment for Coursework
Selection for Committee
Program of Study
Advanced Graduate Status
Final Doctoral Examination
Completion of Requirements
Placement and Follow-Up
The following Guidelines are intended to serve as aids for Doctoral Students, Program Directors, and Doctoral Committee Members in the discharge of their responsibilities. If studied and followed with reasonable consistency, they should contribute to the security of the Chairperson, the Committee, and the Student, as well as to that of persons in administrative positions. In addition, the Guidelines are intended to unify doctoral programs in the Teachers College and establish procedures that are predictable.
Although these Guidelines conform to current policies and desirable practice, they are subject to modification by appropriate action and additional experience. Their evaluation should be a constant concern of all Staff and Students affected by them.
The section of the Graduate Catalog pertaining to regulations and requirements for doctoral programs and degrees should be studied. Any pertinent changes in university policies will be included in the latest issue of the Graduate Catalog.
INITIAL ENROLLMENT FOR COURSEWORK
The department's Program Director (or designated faculty member) approves enrollments in courses prior to the establishment of a Committee Chairperson.
SELECTION OF A COMMITTEE
In consultation with the Student, the Doctoral Committee determines the Student's plan of study and guides the Student's dissertation. Upon recommendation of the Departmental Program Director, the dean of the Graduate School appoints the Student's Committee. The Committee consists of either four or five members, depending on the Student's program of study. An at-large member must be from outside the college and may be appointed by the dean of the Graduate School.
PROGRAM OF STUDY
ADVANCED GRADUATE STATUS
Stage 1. Completion of the master's degree or its equivalent. Requires completion with at least a 3.2 cumulative grade point average (GPA) at Ball State University or another university that is accredited by its regional accrediting agency. Students who have already completed a master's degree equivalent to that awarded by the major department are considered to have completed the first stage of the doctoral program unless the department stipulates otherwise.
Each academic unit that is responsible for a doctoral program will have a procedure to evaluate a student's progress during this stage. This evaluation will take place no later than the end of the second year to determine if the student is making satisfactory progress, and will be communicated in writing to the student. The evaluation is determined by the major department and could include, but is not limited to, an examination or other appropriate review that must be successfully completed before entering Stage 2.
Stage 2. Admission to Candidacy. Requires completion of all course work and fulfillment of any special departmental requirements (e.g., additional language examinations, if any), the passing of the comprehensive examinations, and approval of the dissertation proposal designate the end of Stage 2 (see below for specific information regarding requirements for the comprehensive examinations). Completion of this stage is referred to as Admission to Candidacy for the degree. Enrollment in credits for dissertation hours is permitted only upon the completion of this stage. If the foregoing requirements are not met, the student may be admitted to candidacy for the doctoral degree on probation, or the privilege of further study leading to the doctoral degree may be denied.
Stage 3. Dissertation Completion. Activities are related to the research, writing, and final oral defense of the dissertation. During this stage, all doctoral candidates must be registered for a minimum of 3 credits each semester, except during the summer terms, until the final approved copies of the dissertation are deposited in the Graduate School, all credit hours for degree conferral have been completed, and the residency requirement has been fulfilled. If not registering for a course or courses, the doctoral candidate will register for three hours of DISS 799. A doctoral candidate in an externally accredited program that requires an internship experience is exempt from continuous enrollment while registered for internship credit.
The culmination of Stage 3 is degree conferral. No later than the first four weeks of the last semester before graduation, students must file an application for graduation with the Graduate School. Applications may be submitted online at www.bsu.edu/gradschool/graduation.
FINAL DOCTORAL EXAMINATION
COMPLETION OF REQUIREMENTS
PLACEMENT AND FOLLOW-UP
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