For disputes regarding Writing Proficiency operations, such as Exam disqualification or the request to waive credit limits, the following procedures will be maintained.  

Note, however; because Writing Proficiency Exams and Portfolios are assessment tools, it is not possible to dispute or request waivers of Exam or portfolio scores that have been assigned through the regular assessment procedure. 

A. Exam Disqualification:Informal Resolution.

If the Program Director decides it necessary to disqualify a student’s exam or portfolio, the Director must inform the student, either in person or by written notice, of the disqualification decision within five (5) school days after the Program Director becomes aware of the initial circumstances giving rise to the disqualification. The Program Director and student will discuss the alleged violation in a private conference within five (5) school days after the Program Director notifies the student of the disqualification. The student’s failure to respond to this accusation will be considered an acceptance of the disqualification, and the disqualification will stand.

a. Finding of Innocence.

If, as the result of the conference, the Program Director believes that circumstances do not merit disqualification, the student’s work will be assessed at the next possible assessment meeting.b. Finding of Violation. If, as a result of the initial conference, the student agrees with the reasons for disqualification, the student will be required to indicate in writing that he or she accepts the disqualification to the Program Director within five (5) school days following the conference. 

d. Disagreement as to Violation.

If, as a result of the initial conference, the Program Director believes a disqualification is merited, but the student disagrees, the Program Director will advise the student that he or she may request a hearing before a committee.  Responsibility for organizing hearing and gathering committee members for the hearing will be that of the Office of the Dean of University College.

e. Timing of Grade.

During the resolution process, the student shall receive an “Incomplete” in the course until such time as a grade can be determined pursuant to this policy. 

B. Credit Limit Waivers:1. Informal Resolution.

If a student wishes to request a credit limit waiver in order to be allowed to take WPP392 outside the 60 to 89 credit limit, the student should explain in writing his or her reasoning to the Program Director. The Program Director and student will discuss the reasons either by email or in a private conference within five (5) school days after the Program Director receives the initial request. 

a. Finding of Valid Reasoning.

If, as the result of the discussion, the Program Director believes that circumstances do merit that the credit limit be waived, the Program Director will inform the student of the decision in writing and make sure the necessary permissions are on the student’s record, so he or she may register at the next scheduled set of exams.

b. Finding of Lack of Valid Reasoning.

If, as a result of the initial discussion, the Program Director does not believe a credit waiver is merited, but the student disagrees, the Program Director will advise the student that he or she may request a hearing before a committee.  Responsibility for organizing hearing and gathering committee members for the hearing will be that of the Office of the Dean of University College.