Gifts to the Libraries
Ball State University Libraries welcome gifts of books and other information resources that extend and complement existing collections. Some of University Libraries' most unique and significant collections began with donations from individuals that the Libraries then built upon to maintain depth, breadth, and currency. Because of the high cost of processing and storage, University Libraries reserve the right to review gift collections carefully, to select materials judiciously, and to decline offers of materials that fall outside the scope of their collecting policies. If it is necessary to decline a gift, alternative recipients will be suggested if possible. To ensure maximum accessibility of library resources, University Libraries normally do not accept restrictions from donors regarding shelving, access, or processing of gifts.
Donors may submit gifts directly to the Collections Development office but should contact the Head of Collections Development at 765-285-8030 or e-mail firstname.lastname@example.org if they have any questions. Once donated, gift materials become the property of Ball State University Libraries, which reserve the right to dispose of gift materials in whatever manner best serves the interest of the University and the Libraries. This means that unless otherwise arranged with the donor, and confirmed by University Libraries in writing, books will be added to the collection, sold, or otherwise disposed of as appropriate.
University Libraries do not accept gifts such as the following:
• outdated textbooks.
• materials in poor condition.
• popular magazine back issues.
• salable duplicate scholarly journal back issues.
• mass-market paperbacks.
• pulp fiction.
• outdated computer software and manuals.
• titles already in the collections, unless they are in high use or an otherwise special edition.
University Libraries cannot provide appraisals of gifts. According to Internal Revenue Service regulations, a donor claiming a tax deduction for a charitable contribution worth over $500 must file FORM 8283 to qualify for the deduction. Donors of gifts valued over $5,000 must file the form AND have the gift appraised by a qualified appraiser or to formulate their own valuation for gifts of lesser value using standard reference sources.
For self-appraisal or estimate of the value of the items, the following reference sources are recommended:
• For in-print current books: Books in Print Plus (Available at Reference Services or Web site).
• For retrospective out-of-print materials: American Book Prices Current (University Libraries General Collection Z 1000.A5) "A record of literary properties sold at auction in the United States."
• Bookman's Price Index (University Libraries General Collection Z 1000.B6) "An annual guide to the value of rare and other out-of-print books and sets of periodicals."
• For more information about rare books and book values see the web site Your Old Books.