Student and Exchange Visitor Information System (SEVIS)

SEVIS, the Student and Exchange Visitor Information System, is an internet-based system that allows schools and the US Immigration & Customs Enforcement (ICE) to exchange data on the visa status of international students. Accurate and current information is transmitted electronically throughout a F-1 or J-1 student's academic career in the United States . U.S. e mbassies and consulates also have access to SEVIS.

How does SEVIS work?

After Ball State University admits an international student, SEVIS is notified and the ICE approves the University's request to issue an I-20 or DS-2019. The University then produces a bar-coded I-20 or DS-2019 for the student.

  • The student visits the U.S. consulate abroad, and the consulate confirms through SEVIS that the I-20 or DS-2019 the student is carrying is a valid document. If everything is in order, the consulate issues the visa.
  • Then at the port of entry a ICE officer records in SEVIS the student's entry into the U.S.
  • When the student arrives on campus, he/she must report to the Rinker Center for International Programs, and the school confirms through SEVIS the student's arrival and enrollment. The University continues to provide regular electronic reports to ICE throughout the student's academic career.
  • Finally, SEVIS records the student's departure from the United States.

What data does SEVIS collect?

Ball State University must report the following information to ICE through SEVIS:

  • Whether the student has enrolled at the school, or failed to enroll.
  • A change of the student or dependent's legal name or address.
  • Any student who graduates prior to the end date listed on the I-20 or DS-2019.
  • Academic or disciplinary actions taken due to criminal conviction.
  • Whether the student drops below a full course of study without prior authorization from the Designated School Officials (DSO).
  • Termination date and reason for termination.
  • Other data generated by standard procedures such as program extensions, school transfers, changes in level of study, employment authorizations, and reinstatement.
  • Any student who fails to maintain status or complete his or her program.
  • Employer names and addresses.

What does "failure to maintain status" mean?

  • Some examples of failure to maintain status include:
  • Dropping from full-time to part-time enrollment without prior approval from the DSO
  • Attending a school other than the one a student is authorized to attend
  • Failure to apply for a timely transfer or I-20 extension or change in level of study
  • Unauthorized employment
  • Failure to report a change of address

What are the consequences if a student fails to maintain status?

University international offices are required to record updates on student status in SEVIS every semester. Students who fail to maintain status lose the privileges of their student visa and become subject to deportation. Specific consequences may include denial of re-entry to the U.S. , inability to move from undergraduate to graduate status, denial of requests for Practical Training, denial of requests to change visa status and possible denial of all future visa applications.

Can a student who is "out of status" regain legal status?

If a student drops below a full course of study without prior approval from the DSO, that "event" would be reported to ICE, via SEVIS, and he or she would be out of status. The student may apply to ISCIS for reinstatement if the violation resulted from circumstances beyond his or her control. Reinstatement is intended to be a rare benefit for exceptional cases. The student may not apply for reinstatement under any circumstances if he or she is out of status longer than five months. If ICE does not reinstate the student, he or she may not appeal that decision.http://www.ice.gov/sevis