Meal Plan Refund Policy for Temporary Absence from Campus
Effective August 2011

Residents who are absent from campus seven (7) consecutive days or longer due to one of the following conditions may request a refund for meals missed. Trips where the resident leaves campus and returns the same day do not qualify.  The refund will consist of a value equal to fifty percent (50%) of the missed meal value calculated on a per diem basis and shall be deposited in the resident’s Dining Plus account. No cash refunds will be given.

  • University-required field trips – resident must provide a letter on university letterhead from the course instructor.
  • Funeral and Bereavement leave – resident must provide written approval of leave for this purpose from the Office of Student Rights and Community Standards.  
  • Medical emergency – resident must provide a written statement from the treating physician which sufficiently describes the medical emergency to warrant an absence from campus.
  • Military service – resident must provide a letter from his/her commanding officer.

    There are no refunds for meals missed voluntarily or unused Dining Plus.  All unused Dining Plus is forfeited ay the end of the spring semester (except for supplemental Personal Dining Plus, which is valid until the student leaves the university). 

    Forward requests to the Director of BSU Dining for review and approval, 140 Carmichael Hall.  Requests must be timely received and will not be considered two (2) weeks after the return of the resident from the absence except in extraordinary circumstances. It is the Director’s right to require documentation and decide whether or not to accept the absence as meeting the conditions of this policy.


    Refund Request Form

    Ball State University Dining
    Carmichael Hall (CA), room 140
    Ball State University
    Muncie, IN 47306

    Hours: 8 a.m.-5 p.m. Monday-Friday (summer 7:30 a.m.-4 p.m.)
    Phone: 765-285-1967
    Fax: 765-285-3713
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