Sorority Formal Recruitment
Registration will open on June 1, 2014. Register online or at various events during the Fall semester (Activity Fair, Open Houses, Recruitment Orientations).
Open Houses - Optional
Think of open houses like window shopping. You can stop by at anytime and chat with sorority women about what it is like to be in a sorority and the benefits of joining. You do not have to be registered for recruitment to attend. This is a great way to 'check out' sororities without actually committing to anything. You can stay for a few minutes or a few hours. Come one night or both nights...even bring some friends with you! The whole idea is to have fun and meet new people in a laid back environment!
Attendance at an open house is not required but it gives you a chance to learn as much about the sororities at Ball State as possible. We definitely encourage it!
Attire: This is a relaxed environment where comfortable attire is suggested. A nice shirt or tank top, khaki pants or jeans are appropriate with comfortable shoes or flip flops! Come as you are!
Recruitment Orientations - Required
You will definitely want to attend an orientation session before recruitment begins! During the orientation, you can register for recruitment, pay your registration fee, learn more about the formal recruitment process and ask questions. You only need to attend one orientation session and you do not have to have registered previously to attend.
During first rounds, you'll have an opportunity to spend time with each sorority on campus (there are 10) and meet the members for 30 minutes. This round is meant for you to learn more about each chapter, while getting your questions answered as well. You will meet your Panhellenic Counselor (Pi Chi) before the rounds begin so you know which chapter you will attend first.
Attire: This is a relaxed environment where comfortable attire is suggested. A nice shirt or tank top, khaki pants or jeans are appropriate with comfortable shoes or flip flops!
During second rounds you’ll visit up to 6 six chapters for 40 minutes each. You will learn about each chapter's philanthropic event and the national and/or local charities they support.
Attire: Nice blouses and nice pants (jeans are not recommended), capris, (skirts are not recommended) with business casual dress shoes.
During preference rounds, which are the final rounds of recruitment, you will visit up to two sororities for an hour each. These rounds provide the most insight into the meaning of sisterhood and the benefits the sorority has to offer. Following this evening, you will select which sororities you would consider joining.
Attire: Given that this is a very special evening, a nice cocktail or semi formal dress and heels are the most appropriate.
Bid day is one of the most exciting days of the year. This is the day you will find out if a chapter has invited you to join their organization.
Attire: Everyone will greet their new sisters! You should wear jeans and comfortable shoes. A t-shirt will be provided and each chapter will plan their own activities for the evening.
Letters of Recommendation
Letters of recommendation are not required by the Panhellenic Council, but may be sent by chapter alumnae to each individual chapter house. Some chapters require that recommendations be submitted on a special form. These forms may be accessed by alumnae at their national organization’s website.
Each woman joining a sorority should be aware of the dues, fees and other expenses that are involved and should consider these when making financial plans to attend college. During Formal Recruitment, a potential member should ask sorority members about financial obligations and payment options. Each sorority sets its own fees and housing costs as well as payment schedules. The average cost the first year of joining a sorority is approximately $1000.00 a year. This first year has a higher level of costs due to one-time expenses and fees. The average cost each year following the first year of membership is approximately $700.00 per year.
It is very important that participants keep an open mind during formal membership recruitment. All of the chapters at Ball State have a wonderful experience to offer and by participating in formal membership recruitment participants are taking the first step toward an active enriching experience as a sorority member at Ball State University.
Each participant is assigned a recruitment guide or Pi Chi. This person is a current sorority member, who is specially trained to guide potential new members through recruitment process. Participants should talk to the guide frequently; ask questions, share feelings, talk about important decisions. We ask all participants to respect the Recruitment Guides’ desire to remain temporarily disassociated with her sorority and allow them to help coach participants through what is an exciting, but sometimes stressful, week.
It is important that you understand the role academic marks play in the recruitment process. Sororities perform very well academically at Ball State and the chapters expect their members to be a part of this high level of academic achievement. Though all Ball State women are eligible to take part in recruitment, entering freshmen are recommended to have a 2.50 cumulative High School Academic Index and upperclassmen and are recommended to have a 2.50 cumulative college GPA. If you do not meet or exceed these academic recommendations you are eligible to participate in recruitment, but should be aware that you may be less likely to receive an offer for membership from a chapter.
Conflicts During Recruitment
We know several participants will be taking part in activities that will take them away from a portion of recruitment such as Cheerleading or class. If you will have conflicts you need to inform your Pi Chi at least 24 hours prior to your absence. If you do not complete the conflict form with your Pi Chi you will be released from the recruitment process.
Panhellenic Formal Membership Recruitment
Please recognize that Formal Membership Recruitment is a mutual selection process. All participants will visit all 10 National Panhellenic Conference chapters at Ball State during the first round, but the remaining rounds are by invitation only. At the end of each round all participants will select the chapters they would like visit again. Likewise, the chapters will invite back participants that they believe to be a good fit for their chapter. Registration or participation in Ball State Panhellenic Sorority Formal Membership Recruitment is NOT an offer nor a guarantee of membership. Membership selection is at the sole discretion of each sorority and its members and is not influenced or controlled by the Ball State Panhellenic Council or Office of Student Life.
Registration begins June 1 and closes on September 2, 2014. There is a $40 registration fee that must be paid by September 2014. The registration form will serve as their resume and this information will be distributed to all of the chapters, therefore it is important to fully complete the form. The registration will only be considered complete once both the online form and payment are submitted. A confirmation email will be sent to participants when their registration is complete and processed.
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