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Academic Peer Mentor Contract

By signing this contract, I agree to serve as an Academic Peer Mentor (APM) during the 2015-2016 academic year. The APM will aid in facilitating student learning and academic success in our living-learning communities (LLCs). The APM is a valued and important member of the living-learning community, the learning team associated with the community, and the residence hall staff team.  

The APM will report directly to the APM supervisor (Living-Learning Community Graduate Coordinator) and indirectly to the LLC directors (Residence Hall Directors working with the specific LLC in their community). In addition, the APM may work with the Assistant Director of Housing and Residence Life for Coordination of Living-Learning Programs.   

I understand and agree to:

I. Work as part of a learning team and residence hall staff, knowing an Academic Peer Mentors will receive full room and board for services. Should the student cease to be an Academic Peer Mentor prior to the end of the contracted period, the student will be charged the room and board cost for the remainder of his/her housing contract or housing contract cancellation penalties would apply. The student may also be asked to move residence halls.

II. Attend all required training sessions the semester prior to employment and throughout the year.

III. Participate in an orientation/training program each semester. The Fall Orientation is scheduled for the six to eight day period prior to the opening of the residence halls. The Spring Orientation is scheduled for the weekend prior to the opening of the residence halls.

IV. Meet all expectations set by the APM supervisor and Assistant Director of Housing and Residence Life for Coordination of Living-Learning Programs.

V. Maintain a professional demeanor, optimistic attitude, and be a positive role model, which includes, but is not limited to, being on time and prepared for all APM related commitments; dressing appropriately during all APM and LLC events and meetings; meeting deadlines; managing personal/professional time; using appropriate language and humor; and checking email at least once a day during business hours, while class is in session.

VI. Maintain confidentiality when in communication with students. Information is only shared with the appropriate individuals on the learning team, usually your direct supervisor or LLC Director.

VII. Respect the dignity of all individuals and refrain from language or behavior which would be incongruent with that respect. An Academic Peer Mentor is expected to handle disagreements, disappointments, and frustrations in a manner which reflects positively upon themselves, their staff, and the Office of Housing and Residence Life.

VIII. Maintain a 2.75 cumulative GPA or above and be a full-time student over the course of employment. There will be a review of any staff member whose GPA falls below a 2.50 for a semester even if the overall GPA is at least a 2.75. A staff member whose GPA falls below a 2.00 will be terminated. 

IX. Abide by all BSU policies and procedures. An Academic Peer Mentor is expected to be a positive role model through personal example. An Academic Peer Mentor may be subject to higher standards than a person in the general student population. 

X. Reapply for each subsequent year of employment. The APM position is not an automatically renewed position, and employment for each year is contingent on the approval of the APM supervisor and the Office of Housing and Residence Life.

XI. Be prepared to adapt to any revisions to this contract.  Revisions will be discussed before they are made.

XII. Not participate in outside organizations, committee work, student government, fraternities and sororities (including participating in pledging), or extra-curricular activities, without prior written approval from the APM Supervisor and Associate Director of Housing and Residence Life. An Academic Peer Mentor cannot pledge a fraternity or sorority during the first semester of employment.

XIII. Not be employed in any other capacity on- or off-campus. An Academic Peer Mentor may work additional jobs only during extended breaks, which are stated here to be only the break between fall and spring semester, Thanksgiving Break, and Spring Break. This work may not in any way affect the responsibilities of opening/closing the residence hall(s).

XIV. Not take an overload of classes (defined as 19 hours or more) without prior written approval of the APM Supervisor and approval from the Associate Director of Housing and Residence Life, because of the extensive time demands of the Academic Peer Mentor position: Participation in an internship, student teaching, practicum, clinical hours, etc. must have prior written approval from the Associate Director of Housing and Residence Life.

XV. Host a minimum of two (2) Living-Learning Community field trips per year.

XVI. Read and follow the Academic Peer Mentor Manual of Ball State University.      

Furthermore: I, as the Academic Peer Mentor, or the Office of Housing and Residence Life, upon written notice, may terminate this agreement at any time during the period of the agreement. If termination occurs, I understand I am financially responsible for the remaining portion of the residence hall housing contract and I will be reassigned to another residence hall. If I decide to move off-campus, I am still responsible for the remaining portion of the residence hall contract as stated in the cancellation clause. In accepting this contract, the Academic Peer Mentor’s loyalty, commitment, and fulfillment of expectation must be to Ball State University, the Office of Housing and Residence Life, and the APM supervisors. I am aware and understand any breach of confidentiality or not adhering to the expectations listed on this employment contract and in the APM Manual may result in employee discipline.