Travel Forms for Student Organizations
Student organizations (except sports clubs) that are traveling (such as to a conference or event) are required to complete three travel forms:
1. The Travel Participation Agreement and the Travel Participant Form shall be completed by each student member and/or guest traveling on behalf of the organization. A copy of each form must be submitted to the Office of Student Life at least 3 days prior to the trip, while the original forms shall remain with the organization for the duration of the trip. The copies submitted to the Office of Student Life will be kept on file for two academic years.
2. The Student Travel Notice shall be completed by the student organization representative and submitted to the Office of Student Life at least 3 days prior to the trip. Only one form needs to be submitted per organization trip. Copies of the form will be sent to the Department of Public Safety and the Office of Risk Management, while the original will be kept on in Student Life for two academic years.
3. If a faculty/staff advisor is traveling with the student organization members, then the advisor’s department administrative coordinator will need to generate the online Banner Authorization for Travel form required for Ball State employees.
If you have questions regarding the travel forms, contact the Office of Student Life at 765-285-2621.
Sports Clubs must complete paperwork through the Office of Recreation Services. Contact Josh Bisher for more information.