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Bursar and Loan Adminstration

Tax Relief Act FAQ

Form 1098-T

Q1: What is Form 1098-T?
Q2: How do I receive a copy of Form 1089-T?
Q3: What are the benefits of receiving the Form 1098-T electronically?
Q4: Why is Box #1 blank?
Q5: Which charges qualify for the American Opportunity or Lifetime Learning Credits?
Q6: Why does Box #2 not include last Spring's tuition?
Q7: Why is Box #2 blank but an amount is listed in Box #5?
Q8: I took courses during the most recent calendar year but did not receive an IRS Form 1098-T.  Why not?
Q9: How do I get an application for the American Opportunity Tax Credit?
Q10: Since I received Form 1098-T from the University, do I qualify for one of the education tax credits?
Q11: Which IRS form do I use to claim the American Opportunity Tax Credit?
Q12: Should I attacah the IRS Form 1098-T to my tax return when I mail it?
Q13: What information did Ball State University send to the IRS?
Q14: I think my Form 1089-T contains incorrect information.  How can this be corrected?

Form W-9S and SSN or ITIN
Q15: Why does Ball State University need my Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)? What is an IRS Form W-9S?
Q16: Where can I complete Form W-9S?

 

Q1: What is Form 1098-T?
A: The IRS Form 1098-T, Tuition Payment Statement, is an informational statement of eligible educational expenses (for example, qualified tuition and related expenses, and Scholarships and Grants), which is intended to help students file their federal income tax return.  Form 1098-T is required by the IRS, and is issued by the eligible educational institution in which the student attended. It assists the student and the IRS in determining if the student qualifies for the American Opportunity Tax Credit (formerly Hope Scholarship Credit) or Lifetime Learning Credit.

Ball State University reports allowable charges in Box 2 of your Form 1098-T.

For more information regarding Form 1098-T, please visit the IRS website at the following addresses:

http://www.irs.gov/Individuals/Students

http://www.irs.ustreas.gov/Individuals/Parents

Q2: How do I receive a copy of Form 1098-T?
A: This form is automatically mailed to the mailing address for every* enrolled, degree-seeking student who took credit classes during the calendar year, unless the student signed up to receive their Form 1098-T electronically (*Except students who are nonresident aliens for tax purposes.  A Form 1098-T is not required for these students and will only be issued upon request).

The IRS requires Form 1098-T to be postmarked by January 31st of the following calendar year. If you did not receive a Form 1098-T, please log into the ECSI website to retrieve a copy. When logging into the ECSI website, you will enter the following information:

  • School Code (Ball State's school code is Z8)
  • Account Number (student's social security number)
  • Pin/Password

If you do not know your pin or password, click on the Need help logging in? link. You will be prompted to provide your First and Last Name, the last four digits of your social security number, your date of birth, and your zip code. Once you select the submit button, the system will provide to you your log-in information.

From the main account page, you may select the Tax Information link to select a Form 1098-T to view and print.  

Q3: What are the benefits of receiving the 1098T tax form electronically?
A: There are several reasons such as:

  • Allows the student to access their 1098T tax form information about two weeks earlier than if it were mailed to her/him. Students who do not opt to receive their Form 1098-T information electronically can expect to receive a paper copy of their Form 1098-T to be mailed by January 31st.
  • There is no chance of it getting lost, delayed, or misplaced since students can access a copy 24/7.
  •  Students will also be able to access their Form 1098-T from prior years.
  • Students are able to access their electronic copy using their smart phones, tablets, or computer when they need it. 
  • Eco-friendly since no paper is needed.

Q4: Why is Box #1 blank?
A: Ball State University, like many other universities, does not report information in Box #1.  Instead, Ball State reports qualified tuition and fees in Box #2 (room and board is not a qualified expense).

Q5: Which charges qualify for the American Opportunity or Lifetime Learning Credits?
A: Tuition, general fees, course based fees, textbooks and electronic textbook fees, and university technology fees (NOT the Residence Hall Technology Fee) are qualified charges.  Charges such as the Recreation Fee and the Health Fee, library fines, pharmacy charges, and the Graduation Application Fee are not qualified charges. The University cannot give you tax advice.  Consult with your tax preparer or the IRS at www.irs.gov if you have questions regarding how to use the Form 1098-T for your taxes.

Q6: Why does Box #2 not include last Spring's tuition?
A: The IRS requires that BSU report the tuition charges in the tax year the charge is assessed.  Since BSU produces billing statements in December for Spring registration, the qualified tuition and fees are reported with the prior tax year.  Therefore, students need to look on their prior year's Form 1098-T.

Example: Student was registered for classes Spring term 2014, which means his/her classes were billed in December 2013, or during the 2013 tax year, and would have been included in the student's 2013 Form 1098-T.

Q7: Why is Box #2 blank but an amount is listed in Box #5?
A: As noted in the answer above, class registration is included in the tax year it is assessed.  The same applies to scholarships and grants.  If the financial aid awards apply to the student account in January, the scholarships and grants will be listed on the Form 1098-T for that year.  Student loans are not reported on the Form 1098-T.

Q8: I took courses during the most recent calendar year but did not receive an IRS Form 1098-T.  Why not?
A: We send the IRS Form 1098-T to degree seeking students who incur qualified charges during the calendar year.  We also receive many returned Form 1098-T's, because the mailing address of the student is no longer valid.  Current students may obtain a Form 1098-T from the ECSI website

Q9: How do I get an application for the American Opportunity Tax Credit?
A: There is no application for the American Opportunity Tax Credit.  It is a tax credit available to some taxpayers and is claimed when you complete your U.S. Federal income tax return.  Just because you received a Form 1098-T does not necessarily mean you are eligible for a tax credit.  Please check with your personal tax advisor for eligibility.

Q10: Since I received Form 1098-T from the University, do I qualify for one of the education tax credits?
A: Not necessarily.  Determination of eligibility is the responsibility of the taxpayer.

Q11: Which IRS form do I use to claim the American Opportunity Tax Credit?
A: IRS From 8863 is used to calculate educational tax credits.  IRS Publication 970, "Tax Benefits for Higher Education", may be helpful to you.

Q12: Should I attach the IRS Form 1098-T to my tax return when I mail it?
A: No.  The IRS Form 1098-T is an informational report only.  You should keep it in your tax file as a backup, along with copies of your billing statements and receipts from each semester.

Q13: What information did Ball State University send to the IRS?
A: We sent your name, taxpayer ID, whether you were considered enrolled at least half time, and if you were a graduate student.  We also provided the charges assessed for qualified and related expenses, and the total scholarships or grants actually applied during the calendar year.

Q14: I think my Form 1098-T contains incorrect information.  How can this be corrected?
A: Remember that Form 1098-T records allowable tuition and fee charges and scholarships and grants that apply to your account during the calendar year.  Contact us at bursar@bsu.edu and explain what information you feel is incorrect.  If your Form 1098-T does contain incorrect information, a corrected form will be issued.

Form W-9S and SSN or ITIN

Q15: Why does Ball State University need my Social Security Number (SSN or Individiual Taxpayer Identification Number (ITIN)?  What is an IRS Form W-9S?
A: The IRS Form W-9S is a request for the student's SSN or ITIN.  The SSN and ITIN is information provided in the Form 1098-T file to the IRS.  Failure to provide BSU with your SSN or ITIN could result in a $50 penalty to you from the IRS.

Q16: Where can I complete Form W-9S?
A: If you have not provided the University with your SSN or ITIN, a Form W-9S will be mailed to your mailing address by November 15th.  If you did not receive a form, please print this form (PDF).  Forms are also available at the Office of Bursar and Loan Administration, LU B32.
Complete the form and mail or bring it to the Office of the Registrar:
     Office of the Registrar:
     Lucina Hall, Room B43
     Muncie, IN 4730-0725

Bursar and Loan Administration
Lucina Hall (LU), room B32
Ball State University
Muncie, IN 47306

Hours: 8 a.m. - 5 p.m. Monday - Friday (Summer Hours: 7:30 a.m. to 4 p.m.)
Phone: 765-285-1643
Fax: 765-285-2468
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