Conferences and Special Events


Need help planning a conference, workshop, camp, or other event to be held at Ball State University? Use the following task list as a guide:

  • Determine the purpose, goals, and objectives of the event.
  • Select preferred dates (it helps to be flexible--facilities may not be available for your first or even second requested set of dates).
  • Contact the Conferences and Special Events Office to schedule the event.
  • Prepare a checklist for planning the event.
  • Select planning committees.
  • Prepare a working calendar.
  • Decide on the event's program structure.
  • Select speakers and entertainment appropriate to the goals of the event.
  • Work with the Conferences and Special Events Office, residence hall directors, and dining supervisors in coordinating the event details.
  • Return contracts and other event paperwork in a timely manner.
  • Remember and observe guarantee dates for food service and housing
    (if applicable).
  • Anticipate a successful event!

Let ourĀ support services help make your event a success. Our professional conference assistants are ready to meet your needs. For more information and assistance, browse the resources on this site and contact the Conferences and Special Events Office.

Conferences and Special Events
Carmichael Hall 141
Ball State University
Muncie, IN 47306

Phone: 765-285-1396
Fax: 765-285-5457
View E-mail Address