University Human Resource Services

Exempt Staff Personnel and Paid Sick Leave and Vacation Accrual Rates

Exempt Staff Personnel and Paid Sick Leave Accrual Rates:
(Full-time means assigned to a position having a normal work week of 40 hours.)

Group 1: Regular full-time Staff Personnel assigned on a fiscal year or other 12-month basis

Group 2: Regular full-time Staff Personnel assigned for at least nine months but less than twelve months on a fiscal year basis

Group 3: Regular full-time Staff Personnel assigned on an academic year basis (exempt only)

Group 4: Regular part-time Staff personnel assigned to positions expected to continue on a regular weekly schedule and for a specific assignment and assigned regularly to the same duties within the department (Sick leave is earned after the completion of two years of continuous employment.)

Group 5: Temporary full-time Staff Personnel assigned at least six months on a fiscal year or other twelve-month basis to positions that are expected to continue beyond the six month assignment

Twelve days of paid sick leave are provided each fiscal year for those assigned on an academic year of fiscal year basis. Eligible exempt Staff personnel are provided with sick leave as of the effective date of employment; however, they are not available for use until after completion of the probationary period of three calendar months of continuous employment. Sick leave may be used in full-day (8 hour) or half day (four hour) increments.

For the fiscal year in which employment begins, sick leave days are calculated as follows:

• If employed on a fiscal year basis, 1 day for each month in the fiscal year beginning with the effective date of employment. If employed for less than full time, the number of hours per sick day is reduced proportionately.

• If employed on an academic year basis, 12 days are provided when employment begins during Fall Semester; 6 days are provided when employment begins during Spring Semester. When employment begins after Spring Semester, 12 days are provided effective Fall Semester of the next academic year.

For subsequent years, 12 days are made available at the start of the employment year (fiscal or academic). In the event employment terminates within the year, actual sick leave days earned are prorated on the basis of days employed.


Exempt Staff Personnel and Paid Vacation Accrual Rates:

(Full-time means assigned to a position having a normal work week of 40 hours. Must be assigned on a fiscal year basis to earn vacation.)

Group 1: Regular full-time Staff Personnel assigned on a fiscal year or other twelve-month basis.

Group 2: Regular full time Staff Personnel assigned for at least nine months but less than twelve months on a fiscal year basis.

Group 4: Regular part-time Staff Personnel assigned to positions expected to continue on a regular weekly schedule and for a specific assignment and assigned regularly to the same duties within the department. (Vacation is earned after the completion of two years of continuous employment.)

Group 5: Temporary full-time Staff Personnel assigned at least six months on a fiscal year or other twelve-month basis to positions that are expected to continue beyond the six-month assignment.

Eligible exempt Staff Personnel begin earning vacation days with the effective date of employment; however, vacation is not available for use until the completion of the probationary period of three calendar months of continuous employment. The vacation days may be used in full day (8 hour) or half day (4 hour) increments.

The number of vacation days earned depends upon salary grade, number of days in pay status (work or entitled to pay for time off) within a month, and length of service. Vacation days for exempt Staff Personnel are calculated at the following rates if in pay status at least 15 days during the month.

• Salary Grades 1 through 12

One and one-half days per month beginning with the effective date of employment
Two days per month beginning with the fifth Anniversary Date of employment

• Salary Grades 13 and above

Two days per month beginning with the effective date of employment

If in pay status at least 10 but less than 15 days during a month, vacation days are calculated at one-half the foregoing rates; if in pay status less than 10 days in a month, no vacation is earned. If employed for less than full time, the number of vacation days is reduced proportionately.

All vacation days earned during a fiscal year must be used during the 14-month period commencing with July 1 of the fiscal year. Any vacation not taken in the allotted time period is lost; no cash equivalent will be paid.

In case of resignation, vacation is not earned following the last actual day worked. If a person resigns from the university prior to the end of the fiscal year, the person will be paid for unused vacation to which the person is entitled; however, if the number of vacation days taken exceeds the number to which entitled, the final paycheck will be reduced accordingly.