While some residence halls offer central air conditioning (Baker/Klipple, Palmer/Davidson, Painter/Whitcraft, Park, DeHority, Kinghorn, Studebaker East, Johnson A), we understand that some students with medical needs may require air conditioning in buildings without central air. For this reason, students with written authorization from the Office of Housing and Residence Life may rent air conditioners for their residence hall rooms. The yearly rental fee is $150, which includes installation, and your bursar's account will be charged in September for the yearly rental fee. (Sorry, air conditioning units cannot be installed in Elliott Hall's casement windows.)

(Please do not bring a roll away or freestanding air conditioning unit for your room. Plan to request an air conditioner from our office and follow the established program.)

Requesting an air conditioner is a four-step process:

  1. Complete a Student Request for Air Conditioner form.
  2. Take Medical Verification Form to your appropriate licensed health care professional to complete. (Sorry, we're unable to accept a prescription from the physician, and a physician must complete the form in its entirety.)
  3. Mail or fax the completed Student Request Form and completed Medical Verification Form from a licensed physician to the following address:
    Ball State University Housing and Residence Life
    LaFollette Complex, Room N-10
    Muncie, IN 47306
    Fax: 765-285-3743
  4. After your information is received and reviewed, you will be asked to sign a contract from our office.

As part of the accommodation process, you may be interviewed. Remember, a request for an accommodation will not be considered without current medical verification of the medical condition and necessity of requested accommodations.
Contact our office for copies of both forms and for additional information, or download the student request and medical verification forms (requires Adobe Acrobat).

Once the forms are received, a review of the information will be made, and our office will respond as soon as possible. An air conditioning contract will be mailed to you upon approval. Completed forms must be postmarked no later than July 1 in order to ensure installation in your room before move-in. Should your form arrive after July 1, it may take up to two weeks after move-in before installation may occur.